IEP Coordinator

Would you like to work for a non-profit organization where your contributions make a major impact on the lives of the children and families that we serve? Join a family of experienced mental health professionals and counselors dedicated to providing kids, and each other, the kindness, respect, and encouragement they need to succeed. Elk Hill was honored as a 2025 Top Workplace USA and 2025 Richmond Times-Dispatch Top Workplace. These awards are based solely on employee feedback and recognize the great culture that exists at every level of the organization. If you want to work for a Top Workplace USA and a Richmond Times-Dispatch Top Workplace organization where your decisions can impact youth and families of Central Virginia, then Elk Hill Farm, Inc. is the place for you! Elk Hill's private day schools prioritize individual student needs to enhance social and emotional well-being, enabling students to engage effectively with the academic curriculum. At Elk Hill, we believe every child is unique and deserves a secure, caring, and a safe environment to grow and mature. We provide intensive services tailored to students' social, emotional, and academic needs, utilizing specific strategies and tools to foster a sense of well-being. This approach ensures students are ready for blended learning opportunities, including computer-based, small group, and large group settings.

We are an organization that:

Is honored as a 2025 Top Workplace USA and 2025 Richmond Times-Dispatch Top Workplace Is a Top Workplace Meaningfulness Award recipient Has talented, hardworking employees Advocates for mental health issues Offers competitive benefits, pay, and pet insurance for full-time staff Provides a generous time-off and holiday package Offers a 401(k) plan with a 5% employer match for full-time staff Provides tuition assistance Elk Hill is celebrating 50+ years of supporting youth and families across the Commonwealth of Virginia! Stability. Adaptability. Longevity.

PRIMARY FUNCTION

The Individual Education Program Coordinator will oversee all aspects of the special education IEP team process for the entire school population. They will ensure Elk Hill schools operate in compliance with all state and federal regulations, special education data is collected and updated in a manner that meets all compliance expectations in accordance with specific state and/or LEA specifications.

RESPONSIBILITIES

Monitor compliance with special education processes and timelines across all programs. Organize training for appropriate school personnel. Oversight for IEP records Organize training to assure compliance with federal and state special education regulations. Provide instructional support to classroom teachers in overseeing the delivery of special education services. Oversee all aspects of IEP development, diagnostic assessments, and annual/triennial reviews. This may require periods during the school year when PTO requests cannot be approved, except in the case of emergency, due to the high intensity of workload and deadlines. Facilitate IEP process, information exchange, preparation, and scheduling for IEP meetings. Oversee the development, tracking, dissemination, and proper implementation of IEP mandated accommodations for students during state testing events. Oversee school responses to complaints or Due Process Hearings. Work directly with parents, as needed to answer questions, and ensure that all school actions comply and are in the interest of maximizing the student learning in the Least Restrictive Environment. Knowledge of ED students, familiarity with curriculum and a variety of instructional strategies and assessment tools. Work closely with the teaching staff to make sure instructional modifications are in place. Work closely with the Head of School with IEP data collection and analysis of academic goals and objectives. Participate in weekly administrative meetings upon request. Demonstrate a high degree of flexibility. Model high professional standards in interactions with students, families, agency workers, and staff members Conduct pre-IEP meetings and review all IEP documents for accuracy and completion prior to IEP Team meetings. Conduct staff development on IEP development and online IEP systems. Represent Elk Hill at FAPT and IEP meetings and coordinate Transition/Discharge plans as well as wrap around services that Elk Hill and other agencies can provide to students. Develop and implement services plans (IIPs) for students. Communicate changes in expectations from LEA representatives regarding IEP development and act as the primary point of contact for LEA representatives. Knowledgeable about VDOE regulatory compliance. Successful completion of the Pre-service Training Program Successful completion and demonstrated competency with the prescribed behavior management program. Other duties, as assigned.

QUALIFICATIONS

Master's Degree and current Virginia State Department of Education teaching certificate in Special Education. Additional areas of concentration may include elementary or secondary education. Advanced certification preferred with a minimum of 3 years teaching experience. Successful candidate will possess excellent oral and written communication skills, computer proficiency, and demonstrated ability to collaborate with diverse disciplines and individuals. Must have a minimum of 3 years' experience in all aspects of the special education IEP Team process. Diversity, Equity, and Inclusion (DEI) is at the forefront of what we do at Elk Hill, and we enforce respectful communication and cooperation between all. Elk Hill does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Note:

Elk Hill reserves the right to change or reassign job duties or combine positions at any time.