Office Assistant II

Office Assistant II City of Virginia Beach•3.7 Virginia Beach, VA Job Details Full-time $35,006.40•$54,246.40 a year 11 hours ago Qualifications Administrative experience High school diploma or

GED Full Job Description Requisition ID:

49151

Work Location:

Human Services•Virginia Beach Blvd offices

Pay Range:

G.15, $35,006.40•$54,246.40

Starting Salary:

Minimum of the

Pay Range Work Schedule:

Monday•Friday 8:30am-5pm

Part Time Hours/Wk:

Job Open Date:

6/1/26

Application Deadline:

6/15/26

Job Duties:

The City of Virginia Beach Department of Human Services is seeking a talented Office Assistant II for it's Child Welfare program. The Office Assistant II will provide administrative and clerical support to internal staff within the Child Welfare teams. This position will complete notetaking and Family Partnership scribe duties, provide notary services for families and staff, draft letters for disposition and notification, process Child Protective Services appeal requests, coordinate appeals scheduling, assist in the completion of records requests, as well as manage an array of other duties to include filing, sorting and management of Child Welfare records in compliance with agency policy and The Library of Virginia Records Retention and Disposition Schedule.

Duties:

Taking accurate and up to the minute notes of client staffing and team meetings as needed Scribe Family Partnership Meetings Provide notary services for families and staff Draft letters for disposition and notification Assist with deployment and documentation of staff laptops and equipment Process Child Protective Services appeal requests Coordinate appeals scheduling, Assist in the completion of records requests Complete filing, sorting and management of Child Welfare records, as needed Maintain compliance with agency policy and The Library of Virginia Records Retention and Disposition Schedule. Compile statistical data to interpret workflow, variations in service delivery, and assess needs and trends of the organization. Prepare accurate reports and adhere to city documentation standards. This position is part of the Child Welfare Division. The incumbent will be assigned to the Child & Family Well-Being Unit. The program provides support for case management services for families that have open Child Protective Services (CPS), or Foster Care and Ongoing CPS cases

Official City Job Description:

https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Office-Assistant-II-00190.pdf

Working Conditions:

https://workingcondition-summary-prod.s3.amazonaws.com/B.001163.pdf

Minimum Requirements:

MINIMUMS

High school or GED plus one year (1) of experience in fields providing the required knowledge, skills and abilities, such as clerical or office assistant; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

SPECIAL REQUIREMENTS

All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Additional Requirements:

DMV Transcript:

Not Required CDL:

Not Required DOT History:

Not Required CPS Check:

Not Required Physical:

Not Required Respirator:

Not Required Polygraph Review:

Not Required Psychological Screening:

Not Required Attachments Required:

Preferences:

Experience with Microsoft technology, various computer programs and software Experience with Meeting transcription, scribing, minutes and notetaking Experience interacting with internal and external customers in a professional setting Experience with Meeting Coordination, scheduling and organization of professional meetings Experience maintaining confidential records, adherence to privacy and PII management Experience with Record Management Practices and knowledge of retention schedules Experience in creating and managing statistical reports Experience typing and record information quickly and accurately, as expressed in real time

Special Instructions:

Please complete the application in its entirety and include your resume if required by the posting. Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process. You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

V RS Contribution:

All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace:

The City of Virginia Beach maintains a drug free workplace.