School Registrar / Administrative Assistant to the Principals

School Registrar / Administrative Assistant to the Principals Champlain Valley School District (VT)

HINESBURG COMMUNITY

- Hinesburg, Vermont This job is also posted in Champlain Valley School District Job Details

Job ID:

5606911

Application Deadline:

Apr 01, 2026 11:59 PM (Eastern Standard Time)

Posted:

Yesterday

Starting Date:

Immediately Job Description School Registrar / Administrative Assistant to the Principals Needed

Location:

Hinesburg Community School This position will remain open until filled. However, applications received within the first seven days of posting will receive priority consideration. Internal candidates will also be prioritized over external applicants during this initial seven-day window. Hinesburg Community School (HCS) is seeking a dedicated, highly organized, and versatile School Registrar / Administrative Assistant to the Principals to join our front office team. This role is central to the daily operations of our school, serving as a vital bridge between our administration, staff, and school families. We are looking for a professional who can balance meticulous data integrity and records management with a holistic, welcoming approach to supporting our school community. Primary Responsibilities

Registrar, Attendance & Records Management:

Serve as the official school registrar throughout the calendar year. Manage daily student attendance and conduct follow-up communication with families. Maintain, audit, and update student records in PowerSchool and physical files. Support families with PowerSchool access and troubleshooting, and work closely with the District Data Manager to ensure data compliance. Generate attendance reports for Special Education and administrative use, and prepare/transfer eighth-grade student records to CVU.

Administrative & Operational Support:

Provide front office coverage and student support as needed. Exercise independent judgment when handling scheduling conflicts, data discrepancies, and administrative priorities. Maintain school phone directories, update public-facing computer displays, and coordinate access credentials (keys and swipe cards).

Communication & Publications:

Produce the weekly Husky Highlights newsletter for administrative review. Draft and distribute SchoolMessenger communications as requested by administration. Maintain and update the HCS website, as well as the Family and Staff Handbooks.

Scheduling & Administrative Coordination:

Manage calendars and scheduling for the Principal and Assistant Principal, including room usage. Coordinate Educational Support Team (EST) meeting scheduling and create weekly K-8 Student Support Team (SST) attendance reports. Upload and manage master student and staff schedules in PowerSchool.

Testing, Compliance & Reporting:

Coordinate VTCAP testing setup and data management alongside the Digital Learning Leader, and serve as the school's NAEP testing liaison. Maintain DCF reporting logs, compliance binders, and Rule 4500 documentation. Complete the annual VTMTSS survey.

Events, Programs & Logistics:

Oversee Kindergarten registration processes. Coordinate summer bus route communication, enter transportation data into PowerSchool, and support afternoon bus dismissal. Develop the annual Parent Input Form and prepare middle school placement letters. Order office supplies, manage copier service requests, and coordinate staff PD logistics/celebrations. The Ideal Candidate Will Possess Expertise in

Data and Systems:

Advanced proficiency with PowerSchool (or similar student information systems) and a strong grasp of state/federal compliance reporting.

Exceptional Communication Skills:

The ability to interface effectively and with clarity—both in person and in writing—with students, staff, and families.

Strong Organizational Aptitude:

A high degree of reliability, analytical skill, and the ability to maintain confidentiality regarding sensitive student and personnel data.

A Collaborative Spirit:

A passion for working within a fast-paced, team-oriented environment to develop a welcoming environment for the community we serve. Please apply via SchoolSpring. CVSD is an equal opportunity employer and is committed to ensuring that all of our students achieve our mission - which means we are also committed to developing a faculty and staff that represents the inclusive, welcoming environment we seek to develop for students and families. Job ID# 5606911

Position Type:

Full-time Full-Year

Salary:

$24.15 to $26.03 Per Hour