Graduate Programs Assistant

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Note:

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

The Schmidt College of Medicine at Florida Atlantic University is seeking a Graduate Programs Assistant in Boca Raton, FL. The Schmidt College of Medicine is one of the fastest-growing medical schools in the nation, we are committed to advancing excellence in education, research, clinical care, and community engagement. Nationally recognized by U.S. News & World Report, the Schmidt College of Medicine partners with more than 300 community organizations from Miami-Dade to Vero Beach, creating meaningful impact across South Florida. Being a part of the graduate program team is an opportunity to contribute to the innovative education and career development programs for the Schmidt College of Medicine at FAU.

Summary of Responsibilities:

Advises potential graduate students on programs of study, assists with the processing of graduate applications, advises students regarding course availability and scheduling, prepares graduation checklists, and conducts graduate student registration. Assists with registration for Directed Independent Research courses. Attends recruitment fairs at FAU and other universities to enhance identity and visibility. Assists with the graduate program communications to faculty. Ensures facilities and technology issues in the classroom or laboratories are resolved. Assists with the scheduling, classroom utilization, and Biomedical Science course offerings. Assists with the reviews of all COM Graduate Faculty course syllabi to meet Provost Office requirements and uploads syllabi to the appropriate FAU databases. Coordinates the scheduling, travel, finances, space allocation, accommodations, and honorariums with invited speakers for the COM Distinguished Lecture Series. Prepares reports and responds to informational requests. Maintaining databases and routine fiscal tasks in Workday. Help organize and facilitate the College of Medicine Office of Graduate Programs. Assist in facilitating IT requests for recording and live-streaming teleconferences of Office of Graduate Program-sponsored lectures and graduate courses. Assist in the organization and implementation of the College of Medicine Graduate Student Research Day, Fall Retreat, and any other events. Perform other related duties and complete special projects, as assigned by the Associate Director or Associate Dean. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live.

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BDB Minimum Qualifications:

A high school diploma and five (5) years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

Excellent verbal and written communication skills are essential to success in this position. Excellent customer service skills; evidence of being relationship-driven with the proven ability to establish rapport with students, faculty, and recruiters. Ability to multitask in a fast-paced environment, work effectively under pressure, and adapt to changing priorities and fluctuating workloads. Strong organizational work skills, defining tasks, prioritizing assignments, meeting deadlines and following through on all projects independently. Entrepreneurial orientation, proven track record of taking initiative and making things happen (i.e. self-starter). Proficiency with web-based resources, spreadsheet and presentation software required (MS Word, PowerPoint, Outlook and Excel). Strong interpersonal skills and emotional intelligence. Track record of successfully collaborating with a wide range of stakeholders.

Salary:

$48,000 annually.

College or Department:

COM:

Graduate Programs Administration Location:

Boca Raton Work Days and Hours:

Monday - Friday, 8 a.m. -5 p.m. Evenings and weekends as needed.

Application Deadline:

2026-05-05 Special Instructions to

Applicant:

APPLICATION DOCUMENTS REQUIRED

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).