Administrative Specialist III - Engineering

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Closing Date:

Type of Position:

Staff•

Clerical Workstudy Position:

No Job Type:

Regular Work Shift:

Sponsorship Available:

No Institution Name:

University of Arkansas at Fort Smith University of Arkansas•Fort Smith The University of Arkansas•Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary. Fort Smith, Arkansas Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities. Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080. If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Department:

Smart Systems Engineering Department's Website:

Summary of Job Duties:

Position Summary:

Offers administrative, clerical and programming support to enhance and maximize the efficiency and effectiveness of the Engineering department in the College of Business and Industry. Position supports the engineering department head and faculty, assists with student success and stakeholder engagement initiatives, and maintains faculty/course information essential to the maintenance of programmatic accreditation. Specific support responsibilities include coordination of textbook adoptions, travel, and purchasing. The position reports to the Department Head of Engineering.

Qualifications:

Required Education and/or

Work Experience:

Associate degree plus two years in an office setting Preferred Education and/or

Work Experience:

Bachelor's degree

Essential Job Duties and Responsibilities:

Performs basic reception and clerical duties (25%). Coordinates travel and reimbursements (15%). Creates and tracks departmental requisitions (15%). Supports faculty instructional and research needs (10%). Assists departmental or college leadership with the organization of programmatic accreditation, faculty, and/or assessment records (5%). Maintain calendar and appointment schedule for engineering department head (5%). Maintain departmental files, records, and logs (5%). Maintain inventory of office and instructional supplies. Purchase supplies as needed (5%). Receive and distribute mail and packages (5%). Participate in department or college meetings or events (5%). Participate in UAFS recruitment/yield events as requested (5%).

Other Job Duties and Responsibilities:

Receives, distributes, or responds to mail/email addressed to the departments as appropriate. Assists with events planning and support. Other duties as assigned. Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to student workers. Requires consistent on-time attendance.

Knowledge, Skills, and Abilities:

To perform the job successfully, the following competencies are required for the essential functions of this position: To pay close attention to details To effectively use Workday, Microsoft Office, and other databases To prioritize multiple activities and maintain organization within each activity To exercise a strong command of grammar both written and spoken To act with discretion and independent judgment To apply policies and procedures consistently To maintain an attitude of service, anticipate needs, and seek solutions daily for both co-workers and constituents

Additional Information:

Working Relationships:

The Administrative Specialist III has regular contact with students, faculty, and staff as well as occasional contact with the public.

List Employees Supervised:

None Special Job Dimensions:

Work performed primarily in an office/classroom setting. Occasional travel and extended hours required. While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. Required abilities include walking, standing, and sitting for extended periods. Visual demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to 10 pounds. Background Check Requirements. Criminal Background Check and Motor Vehicle Registry (MVR) Check This job description is not designed to contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary Information:

$31,315 Required Documents to

Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Special Instructions to

Applicants:

Applicants are encouraged to apply by May 22 for full consideration.

Recruitment Contact Information:

HR 479-788-7080

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Talking Frequent Physical Activity:

Sitting Occasional Physical Activity:

Hearing Benefits Eligible:

Yes The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of 18 unique campuses, divisions and administrative units that share the singular goal of serving Arkansas residents and others by developing and sharing knowledge to impact an ever-changing world. The UA System provides access to academic and professional education, and develops intellectual growth and cultural awareness in its students, staff and faculty. The system further promotes an atmosphere of excellence that honors the heritage and diversity of our state and nation. It provides students, researchers and professionals with tools to promote responsible stewardship of human, natural and financial resources in Arkansas and around the globe, and with workforce-relevant knowledge to enhance economic development efforts that improve the overall quality of life and societal well-being. Universities University of Arkansas, Fayetteville University of Arkansas at Little Rock University of Arkansas for Medical Sciences University of Arkansas at Monticello University of Arkansas at Pine Bluff University of Arkansas at Fort Smith The University of Arkansas System eVersity Two-Year Colleges Phillips Community College of the University of Arkansas University of Arkansas Community College at Hope-Texarkana University of Arkansas Community College at Batesville Cossatot Community College at the University of Arkansas University of Arkansas Community College at Morrilton University of Arkansas Community College at Rich Mountain University of Arkansas Pulaski Technical College Other Units University of Arkansas System Division of Agriculture Arkansas Archaeological Survey Criminal Justice Institute Arkansas School for Math, Sciences, and the Arts University of Arkansas Clinton School of Public Service Arkansas Research and Education Optical Network (ARE-ON)