Registrar

Description

GENERAL STATEMENT OF RESPONSIBILITIES

Northland Pioneer College seeks a collaborative, detail-oriented individual who is committed to the mission, vision, and values of the college to serve as Registrar. The Registrar oversees all student records, which includes admissions, registration, transcripts, and is responsible for the overall operations and direction of the Records & Registration - Admissions Office, and the database containing student records. The Registrar also collaborates with various areas of the college, including the office of institutional effectiveness, in sharing data for the completion of mandatory reports. The Registrar also ensures that the office follows state and federal compliance regulations, reporting requirements, and college procedures. Examples of Duties

ESSENTIALFUNCTIONS

Plan,organizeandmanagetheRecordsandRegistrationOfficeanditsrelated activities. Serveasthecollege'sFamilyEducationalRightsandPrivacyAct(FERPA)compliance officer and be an educational resource to college personnel on ensuring FERPA compliance is being met, as outlined in federal laws and regulations. The Registrar is responsible for the overall direction of the Records and Registration - Admissions office. The Registrar's supervision is limited to the Assistant Registrar. Provideofficeoversightand reporting of the annual state Full-Time Student Equivalents (FTSE) and FTSE Audit. EnsurethattheRecordsandRegistrationofficeprovidesanynecessarysupportforthe preparation of regular enrollment updates. CriticallyexamineandcontinuallyimproveRecordsandRegistrationOfficeprocedures to better serve students and reliant areas of the college. EnsuretheRecordsandRegistrationstaffare effectivelycollaboratingwithdeansand the deans' assistants in creating and timely entering classes in the Fall, Spring, Summer class schedule. OverseeResidencyClassificationsfor students. Overseeandapproveorrejectclasssubstitutionpetitions, inconsultationwith advisors and deans. Overseethe process for waivers to academic catalog requirements, working closely with the stakeholders required to approve or reject requests. Participateincollegecommittees, data governance committee, including,butnotlimitedto,Instructional Council. Overseetheinternationalstudentadmissionandreporting process. Oversee WUEwaiverseligibility,determinationand documentation. Performotherdutiesas assigned. The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

StandardCompetencies:

COMPETENCIES DESCRIPTION PROFICIENCY

Communication Abilitytoeffectivelycommunicatewithstudentsand colleagues orally and in writing. Advanced Technology Ability to proficiently use Microsoft Office Products (i.e. Word,Excel,Outlook,PowerPoint),AdobeProducts(Docu- Sign/eSign), Google Applications (Drive), SLACK, videoconferencing software such as Zoom or WebEx, and various other Microsoft 365 programs. Basic Budget Tracking/Reporting Abilitytoeffectivelymanageanofficebudgetwitheffective work-flow practices. Advanced Data Literacy Abilitytoreadandassessdatapertainingtotheassessment of student learning. Advanced DiversityΜlti- Culturalism Abilitytoworkinadiverse,multi-culturalenvironment. Advanced Leadership/Management Abilitytoembracethephilosophyofaservantleader. Advanced Trust Abilitytoinspireandupholdtrust. Advanced Flexibility& Adaptability Abilitytoadapttothedemandsofanygivenday/time. Advanced Self-Awareness Abilitytoreflectonself-performanceandgrowth opportunities. Advanced ContinualImprovement Abilitytoseekopportunitiesforprofessionalgrowth. Basic ActionOriented Abilitytomakedecisionsandtakeaction. Basic Confidentiality Abilitytomaintainconfidentiality. Advanced Physical Ability to perform the following physical requirements of thepositionwithorwithoutareasonableaccommodation: critical sensory requirements include general vision (corrected to 20/20), hear or listen in the normal range (corrected)andspeakandgivedirectionsclearly. Basic Minimum Qualifications

MINIMUMQUALIFICATIONS

Bachelor's Degree Twoyearsofrelatedexperience(programcoordinationand management) CRM Administration Experience Supplemental Information

PREFERREDQUALIFICATIONS

Master's Degree K-12experienceandhighereducationexperienceinstudentrecruitment,academic advising, or a related student services field Twoyearsofleadership experience