Admissions and Records Technician, Part-Time + 6-Month Eligibility List

Under the direction of the Director, Admissions and Records perform specialized clerical duties in processing, evaluating and researching student records and academic transcripts for a variety of purposes including duties related to admissions, registration, evaluation, residency, special student applications, faculty final grades and rosters, and maintenance of student records requiring knowledge of State requirements affecting District funding; provide work direction in related areas to assigned staff; assist in planning and implementing departmental procedures; and do related work as may be required. Work the front line counter in support of processing records as appropriate for student requests for copies of student records, registration, admissions, adds, drops, and related functions; review and evaluate requests for exceptions of registration, enrollment, adds, drops, repeats in preparation of Dean determination to assure completeness and compliance in accordance with state and District policies and guidelines; document after decision or transaction. E Process and review of faculty rosters, final grade rosters, and related duties, review for completeness, accuracy and compliance to state and federal standards and according to district policies and procedures ; distribute communication to faculty and students regarding drops, census, and enrollment; work confidentially with student records. E Communicate in person or on the telephone with students, faculty, staff and the public to explain and assist with fees, student records, enrollment, registration procedures for telephone or on-line systems, final grading, instructor rosters (hard copy or online),train and assist faculty and staff in the use of final grades systems ; and notify students and faculty of outstanding materials in accordance with District, state and federal rules, regulations, policies and procedures. E Oversee and maintain the computerized grade and attendance collections system and forms inventory system for class reports and records; maintain student database, printers and supplies used in grade and attendance reporting; identify and notify instructors who need to submit grades. Prepare folders for instructors that maintain the records of, census, final grade rosters, positive attendance, and permanent class rosters. Coordinate and maintain the annual calendar needed to distribute rosters for beginning, census, clean up rosters, positive attendance, prepare and disseminate a schedule of reporting dates according to established procedures. E Monitor and research positive attendance reporting; prepare and disseminate overdue notices and a schedule of reporting dates according to established procedures. Analyze research and resolve questions or concerns related to students on roster, added or dropped classes or other related issues. E Receive and audit permanent class and census rosters; organize and maintain class record files on a term basis; follow-up on overdue reports with faculty and supervisors as necessary. E Process and maintain student records including address, telephone or other changes; update student database and verify accuracy; notify students and file documentation. E Operate a variety of office machines including a computer and related software. Utilize document imaging equipment for applications, registration forms and a variety of support documentation. E Research past student records related to registration, enrollment or educational progress as requested. Coordinate and complete functions associated with document imaging Process, account and balance fees and refunds; receive and count individual cash supply received from Business Office; identify and correct errors. E Assist in the selection and training of staff and others; provide work direction and guidance. Perform related duties as assigned.

• E = Essential Functions

EDUCATION AND EXPERIENCE

Any combination equivalent to: graduation from high school and three (3) years of increasingly responsible office clerical experience.

KNOWLEDGE AND ABILITIES

Knowledge Of:

Specialized functions, activities and operations of admissions, enrollment, registration, grading, attendance collection and reporting according to state, federal and District rules and regulations related to student residency requirements, general education certification and certificate programs; including applicable Education Code requirements; modern office practices, procedures and equipment; record-keeping techniques; operation of a computer and applicable software including word processing, spreadsheets and email and data entry techniques; oral and written communication skills; interpersonal skills using tact, patience and courtesy; financial record-keeping procedures, methods, practices and terminology.

Ability To :

Perform clerical and public contact work in support of the Admissions and Records functions; operate a computer and assigned software including database management, word processing, spreadsheets and email; communicate effectively both orally and in writing; maintain records and prepare reports; understand and follow oral and written instructions; learn, interpret and communicate policies, guidelines, regulations and laws to staff, students and public and exchange information; prioritize and schedule work; post and make arithmetic computations and data rapidly and accurately; operate a ten-key calculator; meet schedules and time lines; establish and maintain cooperative and effective working relationships with others; work confidentially with discretion; sit or stand for extended periods of time; bend at the waist, kneel or crouch. Classified Bargaining Unit Position Classified Staff Range 8 This posting is for 1 vacancy and to establish a 6-month eligibility list for current and future part-time Admissions and Records Technician openings.

WORKING CONDITIONS

Office environment. Constant interruptions. May require evening and weekend responsibilities.

SCHEDULE & LOCATION

This position is scheduled 19.5 hours per week, 12 months per year. The schedule is Monday

• Wednesday, 8:00 a.m.
• 1:00 p.m. & Thursday 8:00 a.m.
• 12:30 p.

m. The primary location is Palm Desert Campus. The schedule and location is subject to change based on District need.

REQUIRED APPLICATION AND REQUIRED UPLOADED DOCUMENTS

To be considered a candidate for this position, the following materials must be electronically uploaded:

Online Application:

All sections of the College of the Desert District online application must be completed including education and experience.

Resume:

Must include length of employment (month/year start and end dates) for each employer.

Cover Letter:

Please address how you meet the minimum requirements for this position and any special qualifications you possess.

College Transcripts:

Academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: www.naces.org) at the time of application. Diplomas will not be accepted in lieu of the required transcripts.

REQUIRED IN YOUR APPLICATION

List of References :

References should include at least two supervisors and one colleague. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

IMPORTANT INFORMATION FOR APPLICANTS

Applicants must be authorized to work for any employer in the U.S. College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA. Employment is contingent on residence in California. Incomplete application packages will not be considered. All submitted materials become the property of College of the Desert Community College District and will not be returned or copied and will be considered for this position only. Salary placement will be contingent on all materials submitted for this position. Applicant bears the sole responsibility for ensuring that the application package is complete when submitted. All travel arrangements will be at applicant's expense. Application materials must be received by the deadline. Application materials received after the closing deadline will not be accepted. For online application, information, and instructions, visit the College of the Desert job opportunities website at https:// www.collegeofthedesert.edu/faculty-staff/human-resources/career-opportunities.php or call (760) 773-2529.

FAQs:

For additional information, click here: Recruitment

• Frequently Asked Questions .

TIMELINES

For consideration, please apply by April 19, 2026. Interviews are tentatively scheduled in-person on May 11, 2026. Tentative schedule is subject to change based on District need.