Assistant Dean of Student Affairs

Assistant Dean of Student Affairs Pomona, CA Job Details Full-time From $105,000 a year 19 hours ago Benefits Health insurance Paid time off Retirement plan Qualifications Crisis intervention Academic program development Computer operation Microsoft Excel Doctoral degree Accreditation standards (regulatory compliance area) Phone communication Student recruitment Event coordination Faculty collaboration Computer literacy Banner Working with graduate students Student record keeping Mid-level 3 years Master's degree Databases Data management Task prioritization Staff training SharePoint Productivity software Student advising Training & development Canvas LMS software Crisis management Full Job Description The Associate Dean of Student Affairs promotes student development and academic success by developing and implementing non-academic programs, policies and services that support the students and the mission of College of Graduate Nursing. Responsible for monitoring and administering the student services and student affairs functions of the College of Graduate Nursing. This position reports directly to the Dean. Knowledge, Skills and Abilities Individual must possess the following knowledge, skills and attitudes or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Ability to communicate effectively with others in multiple settings including in person, email, telephone, video conferencing and other business communication systems. Ability to effectively interact with administration, faculty, staff, students, and the general public. Ability to use multiple computer programs as needed to accomplish essential job functions including but not limited to MS Word, Excel, PowerPoint, OneDrive, SharePoint, learning management systems (Canvas), Banner, Banner Self-Service. Organizational skills necessary to prioritize workload. Ability to prioritize workload to meet long and short-term deadlines. Flexibility in job assignments to meet departmental priorities. Ability to handle detail-oriented assignments with accuracy, consistency, with minimal supervision. Interpersonal skills and experience necessary to offer initial counseling to College of Graduate Nursing students in personal, professional, and behavioral matters. Ability to maintain confidentiality. Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications Education:

Master's degree required. Any combination of education, training, or experience that provides the required knowledge, skills, and abilities.

Experience:

3 or more years experience with student services programs in a university setting.

Preferred Qualifications Education:

Doctorate Preferred.

Experience:

Preference will be given to individuals with a background in an academic setting and to those individuals possessing advanced computer skills.

Essential Job Duties Key Responsibilities Advocate/Advisor:

Serves as student advocate, advisor and liaison with faculty and administration regarding matters related to the quality of the student role and experiences in the College of Graduate Nursing (CGN). Provides perspective regarding student issues and needs which impact the educational environment. Facilitates the lines of communication between the administration, faculty, and students to promote a culture of mutual respect and professionalism. Interfaces with the CDHP office and Program Directors regarding students with accommodations. Interfaces with the LEAD office to establish protocols for assisting students with learning needs. Provides advisement to students who are seeking medical leave, leave of absence or withdrawal from the college. Understand and apply protocols for helping a student in crisis. Maintain a working knowledge of student resources for mental health, food insecurity, housing, and other health and safety concerns. Collaborate with the Assistant Dean of Academic Affairs to coordinate Student Performance Committee meetings. Guide students through the SPC process. Complete and maintain SPC forms and records. Conduct SPC training once a year for new faculty.

Key Responsibilities Student Records:

Maintains an ordered, accurate and secure system of student records (i.e. evaluations, disciplinary actions, current email addresses and phone numbers). Collaborates with Program Assistant Directors to create new student rosters based on admission lists. Rosters include tracking students' completion of orientation, background check, and registration. Maintains a database of student phone numbers, email addresses, and physical addresses. Collaborates with Program Assistant Directors to create and send new student welcome email series to prepare for entry into CGN programs. Interfaces with Registrar and Institutional Research to ensure students' total time to completion and students' codes in courses are accurate. Creates a curricular plan for every student, uploads to a SharePoint file used across campus, and revises as needed. Updates any curricular plan as needed, shares it with the student, and updates it in a SharePoint file that is used across campus. Interface with Principal Investigator for NFLP grant to add Educator courses to student's curricular plan. Collaborates with Program Directors to process transfer credits for incoming students by forming the transfer credit committee, verifying the information through Slate, completing transfer forms, and updating curriculum plans. Creates a tuition and fees chart for each program for use in the Financial Aid Office and other departments across campus. Completes yearly forms for Registrar including Role Call at the start of every semester, confirming the graduation list, and commencement form. Verify semester start and end dates with Program Directors and Dean. Maintain a list of faculty who have the main grader designation each semester and list students who are extending their clinical hours. Key Responsibilities Liaison with

University Units:

Works with the Senior Director of Student Services to coordinate Admissions activities for the College of Graduate Nursing. Works with the Office of Admissions to facilitate admissions interview day and orientation sessions. Serves as liaison to the University Office of Student Success. Works collaboratively with the Senior Director of Student Services and the WesternU Office of Student Success in creating, developing, and overseeing student activities in the College of Graduate Nursing. Collaborates with University Student Success to plan college Orientation, Honors Day, Convocation, and Commencement ceremonies. Updates and improves the student Orientation Course for all incoming students from all programs. Creates and implements events planned for Welcome Week.

Key Responsibilities Accreditation:

Assists in the process for accreditation by the Commission of Collegiate Nursing Education and re-approval for the California Board of Registered Nursing (BRN) self studies and site visits. Oversees BRN records, as they relate to student progress or transfer/waiver credits. Organizes documentation necessary for the process. Maintains open communication with all parties during the process.

Key Responsibilities Catalog/ DOE Agreements:

Coordinates the process for attaining state-to-state Department of Education authorization for CGN distance programs with the CGN Assistant Director of Hybrid Program Operations, and Office of the Provost. Stays abreast of the current processes for attaining and maintaining clinical affiliation agreements and assists with that process when needed. Collaborates with the Academic Manager on the annual updating of the Student Catalog and ensures Student Catalogs are updated and reflect the policies of the College of Graduate Nursing. Implements catalog modifications/changes of course(s), course description(s), curriculum, and program(s). Maintains communication with the University administration, program directors, and the college Dean in making catalog changes. Gets approval of catalog changes from program directors, the college Dean, and the University administration. Maintains open communication with all parties during the process.

Key Responsibilities Co-Curricular and Shared Governance:

Collaborates with students to plan, organize, and implement co-curricular activities to foster a climate that will maximize student performance and experience, including student clubs and professional organizations. Leads student governance in collaboration with Program Directors. Recruits students to join College committees. Emphasizes the importance of Course Evaluations to all students regularly. Assists with MSNE Officer elections and trains officers in their roles. Lists the student volunteers on committees within the Complete Roster Grid. Assists with planning and implementation of CGN Seminar Weekends, University Orientation, Graduation, End of Program Celebration and other College sponsored events.

Key Responsibilities Other:

Participates in professional development conferences to stay current on best practices in Student Affairs. Participates in and serves on University and College Committees as assigned by the Dean including Student Success Council, CGN Program meetings, Student Health Insurance, Curriculum Committee, Orientation Committee, Deans and Directors, Collaboration, University Orientation and Commencement Committees, Staff Meetings, and other meetings as assigned. Participates in CGN activities as required to fulfill role of Assistant Dean of Student Affairs. Other duties as assigned. Posting Details Continued Work Schedule Typically Monday - Friday, 8 AM to 5 PM with flexibility to support after hours events and weekend seminars (6 x per year) as needed. This position is based in Pomona, CA and requires being on-campus 3-4 days per week as agreed upon with the Dean. Working at WesternU We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable. We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, Our faculty, staff, and administrators are 100% focused on student success. Our University culture creates the context for a nurturing and supportive environment. Faculty, staff, and students can expect to make deep, personal relationships within the University community. As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. WesternU's core value of humanism encourages all to bring their whole self in all that they do. We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people! Expected Pay Scale Minimum $105,000.00 Annually Maximum $120,000.00 Annually Physical Demands Physical Demands Do the essential functions of this job require lifting? Yes If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate. Posting Information Posting Number A01001 Posting Date 04/08/2026 Close Date 04/08/2027 Open Until Filled Yes Conditions of Employment - Background Check To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position. Pay Transparency Act Pay Transparency Act- Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications. Equal Opportunity Statement (EEO) It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time. Applicant Documents Required Documents Resume Optional Documents Cover Letter Letter of Recommendation #1 Letter of Recommendation #2 Letter of Recommendation #3 Additional Applicant Document Required License/Certification