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Job Description
Alumni Relations and Parent Engagement Coordinator St. Thomas Aquinas High School Fort Lauderdale, FL Job Details Full-time $50,000 - $55,000 a year 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Project team coordination Google Workspace Social media management Customer service Fundraising Relationship management Project execution Managing projects CRM system proficiency Productivity software Donor and alumni database management Time management Full Job Description St. Thomas Aquinas High School seeks a highly organized, relationship-driven Alumni Relations and Parent Engagement Coordinator to strengthen connections among alumni, parents, volunteers, and the school community. This position serves as the primary coordinator and liaison for alumni engagement and parent involvement initiatives. Success in this role requires exceptional communication, follow-through, project management, and volunteer leadership skills. The Coordinator is responsible for building systems, organizing volunteers, coordinating events, facilitating communication, and ensuring that alumni and parent engagement efforts advance the mission and strategic goals of St. Thomas Aquinas High School. This role is not primarily responsible for performing all event tasks personally. Instead, the Coordinator recruits, organizes, guides, and supports volunteers, committees, and stakeholders to ensure successful execution.
PRIMARY RESPONSIBILITIES
Alumni Relations Serve as the primary staff liaison to the Alumni Board. Coordinate alumni engagement initiatives, reunions, networking events, legacy events, and school-sponsored alumni activities. Develop and maintain meaningful relationships with alumni across multiple generations. Support alumni participation in school programs, mentorship opportunities, career networking, and Advancement initiatives. Coordinate alumni communications including invitations, announcements, newsletters, and event messaging. Collaborate with the Marketing Director and school leadership to develop and maintain alumni-related website content, stories, alumni spotlights, and engagement materials. Respond promptly to alumni inquiries and requests. Assist in identifying alumni volunteer leaders and future Advancement supporters. Parent Engagement Serve as the primary staff liaison to the Parents Guild and parent volunteer leadership. Recruit, organize, support, and communicate with parent volunteers and committees. Foster a welcoming, engaged, and mission-centered parent community. Coordinate parent involvement opportunities that strengthen school culture and community engagement. Maintain consistent communication between parent leaders, volunteers, school administration, and the Advancement Office. Support parent volunteer participation in major school events, including fundraising and community-building activities. Event Planning and Volunteer Coordination Develop comprehensive event plans, timelines, task lists, and communication schedules. Coordinate logistics for alumni and parent events, including meetings, registrations, vendors, volunteers, facilities, and event communications. Ensure leadership receives timely information, decision points, approvals, and event updates well in advance of major milestones. Guide volunteers and committee leaders through planning and execution processes. Conduct post-event evaluations and recommend improvements for future events. Manage multiple projects and events simultaneously while maintaining attention to detail and deadlines. Communication and Administration Maintain consistent, professional, and timely communication with alumni, parents, volunteers, vendors, and staff. Ensure invoices, contracts, approvals, and event-related documentation are submitted and processed in a timely manner. Coordinate meeting agendas, minutes, follow-up items, and volunteer communications. Maintain accurate records and constituent information in partnership with the Advancement team. Provide reports, updates, metrics, and engagement summaries as requested by the Director of Advancement. Support Advancement Office initiatives as assigned.
QUALIFICATIONS
Required Bachelor's degree or equivalent professional experience. Exceptional organizational and project management skills. Strong written, verbal, and interpersonal communication skills. Demonstrated experience coordinating events, volunteers, committees, or community engagement programs. Ability to manage multiple priorities and deadlines simultaneously. Strong attention to detail and follow-through. Proficiency with Microsoft Office, Google Workspace, and constituent or CRM systems. Ability to work occasional evenings and weekends. Preferred Experience in advancement, alumni relations, education, nonprofit organizations, hospitality, event management, or volunteer leadership. Familiarity with Blackbaud RE NXT or similar CRM platforms. St. Thomas Aquinas alumnus/alumna or familiarity with Catholic school culture.
SUCCESS PROFILE
The ideal candidate is: Highly organized and detail-oriented. A proactive communicator. Skilled at coordinating volunteers rather than doing everything personally. Comfortable working across multiple stakeholder groups. Able to anticipate needs and communicate early. Relationship-focused and service-oriented. Dependable, professional, and responsive. Mission-aligned and collaborative.
Please note:
In addition to the eligibility requirements indicated in the Archdiocese of Miami Policy "Creating and Maintaining a Safe Environment for Children and Vulnerable Adults," the selected candidate for this entity must undergo a background screening through the Florida Care Provider Background Screening Clearinghouse and be granted a determination of eligibility as a condition of employment. For more information on the Clearinghouse, please visit http://info.flclearinghouse.com/.
Job Type:
Full-time Pay:
$50,000.00 - $55,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance
