Registrar Support Specialist & Transfer Coordinator

Registrar Support Specialist & Transfer Coordinator Georgia Southwestern State University in Americus, GA

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Full-Time

Posted:

2 days ago

Category:

Registrars Job ID:

295235 About Us Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia. Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond. Job Summary This position is responsible for coordinating the processing of transfer credits for the College of Business and Computing and for performing specialized duties in the management of student academic records. It is also responsible for maintaining DegreeWorks and the Student Educational Planner. This position represents the Office of the Registrar with external and internal customers under the management of the Registrar. This position is fully in-person. Responsibilities Evaluates and processes transfer credits for the College of Business and Computing. (50%) Evaluates transcripts in order to properly apply transfer credit. Researches other institution's catalogs and reviews course descriptions. Maintains Banner catalog to ensure current equivalencies are up-to-date. Conducts presentation during orientation to inform students of transfer credit policies and procedures. Processes all course substitution forms and applies as appropriate. Assists faculty and staff in resolving transfer credit issues. Oversees DegreeWorks, the Student Educational Planner (SEP) and assists with other technical duties. (40%) Is the campus and technical contact for DegreeWorks(Dashboard, Scribe, Controller and Transit) & SEP. Works with faculty and staff to resolve student degree audit issues Processes degree exceptions with appropriate Academic personnel as necessary Facilitates all upgrades and testing for DegreeWorks and SEP. Responsible for all campus training for DegreeWorks and SEP Maintains GSW curriculum sheets. Coordinates testing for DegreeWorks and Student Education Planner upgrades pertaining to the Office of the Registrar. Helps in implementing technical USG initiatives. Performs various academic curricula functions. (5%) Maintains GSW curriculum sheets. Assists with the update of the university bulletin. Performs student records functions. (5%) Assists faculty and staff in resolving transfer credit issues. Assists with graduation audits and with graduation ceremony. Help in implementing USG initiative. Performs a variety of related duties Required Qualifications Educational Requirements Baccalaureate degree in a course of study related to the occupational field required. Required Experience More than one year of related experience required. Knowledge, Skills, & Abilities Knowledge of student records management principles. Knowledge of university graduation policies and processes. Knowledge of Banner and DegreeWorks. Knowledge of transfer credit course equivalencies. Skill in the operation of computers and job-related software programs. Skill in decision making and problem solving. Skill in interpersonal relations and in dealing with the public. Skill in oral and written communication. Skills in project management Self-starter with attention to detail. Contact Information For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu. For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu. USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line athttps://www.usg.edu/policymanual/section8/C224/#p8.2.18_per sonnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line athttps://www.usg.edu/policymanual/section6/C2653. Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen. Equal Employment Opportunity Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices. Other Information

SUPERVISORY CONTROLS

The Registrar assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include the university academic catalog, Board of Regents policies and procedures, the Family Educational Rights and Privacy Act, US Department of Education policies, and university policies and procedures. These guidelines require judgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of varied duties in the coordination of transfer credit, maintaining the academic and technical accuracy of DegreeWorks and SEP and other technical responsibilities. Strict guidelines and deadlines contribute to the complexity of the position. The purpose of this position is to process transfer credit and to provide support for the management of academic records and technical responsibilities. Success in this position contributes to the efficiency and effectiveness of the university.

CONTACTS

Contacts are typically with co-workers, faculty, staff, students, and members of the general public. Contacts are typically to give or exchange information, to resolve problems, or to provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while standing or walking. The employee occasionally lifts light objects. The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None. GSW is an

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