.9 Clerk

.9 Clerk Billerica Public Schools Billerica Public Schools - Billerica, Massachusetts Job Details

Job ID:

5717518

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Aug 12, 2026 Job Description .9 Clerk for Registration and Student & Family Support The .9 FTE Clerk provides essential administrative and clerical support, serving as a vital link between the Registration Office and the Office of Student and Family Support. This role is responsible for maintaining accurate records, facilitating communication, and assisting with various administrative tasks to ensure the smooth onboarding for families and support for the Office of Student and Family Support.

Qualifications:

• Education:

  High school diploma or equivalent required; Associate's degree or relevant administrative certification preferred.

• Experience:

  Minimum of 2-3 years of administrative or clerical experience, preferably in an educational or customer service environment. Experience with student record systems or database management is a plus.

• Skills & Abilities:

  Proficiency in Google Suite (Docs, Sheets, etc.), as well as the ability to utilize electronic platforms to streamline efficiency.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive, self-motivated, and able to work independently as well as collaboratively within a team.
• Familiarity with FERPA regulations or a willingness to learn rapidly.
• Excellent interpersonal and communication skills, and will serve as a warm welcome to families new to Billerica Public Schools.

Performance Responsibilities:

• Handle all sensitive student and family information with the utmost confidentiality and discretion, adhering to relevant privacy policies (e.

g., FERPA). Registration - Under the Direction of the

Director of Data Systems & Registration:

• Greet, direct, and assist students and families with the student registration process.
• Review registration in the Aspen portal, carefully verifying proof of residency, health records, etc.
• Provide family outreach via phone to schedule appointments to review registration.
• Document and follow-up with any missing information by notifying the parent of any outstanding documentation. Contact sending school when necessary.
• If necessary, set up translation services to be available at the registration meeting(s).
• Upload documents to Aspen and scan specialized documents to the appropriate personnel. Add alerts in Aspen when needed (e.g. 504, IEP, ELL, legal, health plans, etc.)
• Any other assigned duties to support the Director of Data Systems & Registration.

Student and Family Support- Under the Direction of the

Director of Student & Family Support:

• General maintenance of cumulative folders at BMHS
• Prepare and send out transcripts for BMHS Alumni
• Adjustments to the student information system as appropriate, such as year of graduation, change of home address, etc.
• Communicate with third-party verification companies to verify Alumni graduation dates
• Submit payment requisitions as needed
• Communicate with families owing money for Advanced Placement exams
• Any other assigned duties to support the Director of Student & Family Support Reports to: Director of Data Systems & Registration and Director of Student & Family Support

Terms of Employment:

This is a ten-month, 0.9 FTE position: Monday - Thursday and a ½ day on Friday.

Position Type:

Full-time

Salary:

$20 to $30 Per Hour