Admin Associate Part-Time

Admin Associate Part-Time Montana State University Billings - 3.9 Billings, MT Job Details Part-time | Full-time $14.59 - $18.24 an hour 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Computer operation Phone communication Computer literacy High school diploma or GED Client interaction via phone calls Full Job Description Position Details Position Information NBAPOSN Title Working Title Admin Associate Part-Time Brief Position Overview The Administrative Associate II serves as the administrative assistant in the Business Administration Program. This position assists in promoting the University's and College's strategic plans and accomplishing the missions of the Programs of the College of Business and the University. The person in this position provides administrative and technical support and assigns priority to all office and administrative work and must be able to handle confidential and sensitive materials in an appropriate manner. Position Number Department College of Business Division College of Business Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Union Affiliation

FOCUS-MFPE FTE .50

Benefits Eligible Yes Compensation Hourly Salary Salary range of $14.59 to $18.24 hourly, commensurate with experience, education and qualifications Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement Montana State University Billings is a preferred employer in the region-WE

WANT YOU!

The following are reasons why you should join our team: Work-life balance Holidays-10 paid holidays per year and 1 Floating Holiday Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases) Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status. Employee and Dependent Tuition Waiver Opportunities to engage in professional development opportunities Committed to employee wellness and access to a robust Employee Assistance Program Medical Benefits that are robust and affordable Visit MUS Benefits to learn more about our benefit package including: Medical, Vision, and Dental Life Insurance and Long-Term Disability are incorporated into our benefits. Learn more about our retirement benefits at MUS Retirement. Opportunities for career growth and a variety of career paths Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc. Beautiful campus environment that features our MSUB Mile walking path Duties and Responsibilities DUTIES and

RESPONSIBILITIES

The Administrative Associate II provides information and procedural advising to applicants, onsite and online students, registers students, accesses class schedules, class rosters, advising lists, PIN numbers and transcripts using Banner, APEX, and other applications; organizes and maintains student records; modifies course schedules; maintains course syllabi; assist with faculty travel requests, arrangements, and reimbursements; routes and tracks graduation applications; processes faculty evaluations; gathers and processes programmatic information for grants and accreditation reporting requirements; schedule and assist in planning faculty recruiting efforts; assist with new faculty searches and recruitment; and handles other support functions as assigned. The successful applicant is expected to support and participate in the University's commitment to continual quality improvement.

PHYSICAL DEMANDS

While performing the duties of this position, the individual is regularly required to sit, use a computer, a telephone, and other office equipment. Employee may occasionally need to lift up to ten pounds. Reasonable accommodations can be made available to assist persons with disabilities to perform the essential functions. Required Qualifications - Experience, Education, Knowledge & Skills

QUALIFICATIONS

High School Diploma or equivalent Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines Strong computer skills, including experience with Microsoft Word, Excel, and Outlook Excellent customer service and telephone skills required Experience working with confidential information Ability to interact constructively and professionally with students, faculty, staff and others Ability to identify and solve problems

Education Required:

High School Diploma Experience Required:

Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines Strong computer skills, including experience with Microsoft Word, Excel and Outlook Preferred Qualifications -

Experience, Education, Knowledge & Skills Education Preferred:

Bachelor's degree or higher

Experience Preferred:

Experience in field of Higher Education Experience with student advising Experience with Banner Software and course scheduling Ability to interact constructively and professionally with students, faculty, staff and others Ability to identify and solve problems The Successful Candidate Will Special Requirements Physical Demands This position has supervisory duties? Yes Posting Detail Information Announcement Number

STAFF - VA - 2600053P

Number of Vacancies 1 Desired Start Date 05/26/2026 Position End Date (if temporary) Open Date 05/01/2026 Close Date 05/15/2026 Open until filled Yes Special Instructions Summary This position is not eligible for sponsorship. Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website. Quick Link for Internal Postings https://employment.msubillings.edu/postings/7697 Diversity Statement Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana State University Billings makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, . MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the

MSU Billings Website:

http://www.msubillings.edu/humres/eeos.htm