Enrollment Management Assistant

Enrollment Management Assistant St. Timothy's School - 3.3 Raleigh, NC Job Details Part-time 2 hours ago Qualifications Customer service Administrative experience Attention to detail Associate's degree

Full Job Description Enrollment Management Assistant Job Description Reports To:

Director of Enrollment Management Employment Type:

Part-Time (20 hours per week, 10 months, typically 7:45 a.m - 11:45 a.m. with periodic evening and weekend commitments). About St. Timothy's School St. Timothy's School is an Episcopal preparatory school in Raleigh, NC, with approximately 580 students in grades Pre-K through 8. St. Timothy's Episcopal School is a nurturing community of academic excellence that instills the knowledge, skills, and values for a life of purpose. First and foremost, any St. Timothy's School employee must demonstrate a full commitment to our and . Candidates should possess not only an excellent work ethic and exemplary interpersonal skills, but also a passion for working with 4-to-14-year old children and a desire to collaborate with both educators, administrators and parents to support the mission and values of the school. Candidates should be flexible in their thinking, skilled communicators, comfortable navigating a community of diverse perspectives and opinions, and possess a good sense of humor. Position Summary The Enrollment Management Assistant provides essential operational and logistical support to the Enrollment Management team, helping to ensure a welcoming and well-organized experience for prospective and current families. This part-time role is ideal for a detail-oriented, personable individual who enjoys working with people and thrives in a collaborative, fast-paced school environment. The Enrollment Management Assistant is often one of the first points of contact for prospective families and plays an important role in creating a positive first impression of the school, while always respecting the necessary discretion and professional confidentiality that the position requires. Key Responsibilities Inquiry Processing & Database Management Process new inquiries and maintain accurate, up-to-date records in the admissions database. Perform regular database cleanup to ensure data integrity throughout the admissions cycle. Tours & Events Coordinate the scheduling and logistics of campus tours and admissions events. Draft and manage event communications, check-in, and follow-up. Assist with the on-the-ground execution of tours, open houses, prospective family events, and onboarding events. Represent the school at community events, school fairs, and other recruitment opportunities. Support setup, materials preparation, and follow-up for all admissions-related events. Testing Coordination Coordinate admissions testing sessions, including scheduling, communication with families, and day-of logistics. Assist with the administration and scoring of assessments as needed. Ambassador Program Support Track and process ambassador hours for both the Titan Ambassador and Parent Ambassador programs. Maintain accurate records to support recognition and reporting efforts. North Carolina Opportunity Scholarship Tracking Track and manage North Carolina Opportunity Scholarship awards for enrolled and prospective families. Communicate with parents regarding outstanding actions, documentation requirements, and deadlines related to scholarship awards. Maintain accurate records of scholarship status and coordinate with relevant staff to ensure timely follow-up. Swag & Gift Coordination Manage the inventory, packaging, and distribution of school welcome gifts and branded materials for prospective and newly enrolled families. Coordinate ordering and restocking of admissions swag in a timely manner. Qualifications Associate's or Bachelor's degree preferred, or equivalent work experience. Prior experience in an administrative, customer service, or school setting is a plus. Warm, professional demeanor with strong interpersonal and communication skills. Highly organized with strong attention to detail and the ability to manage multiple tasks. Proficiency with standard office software (Google Workspace or Microsoft Office); experience with admissions or school databases, particularly Veracross, is a plus. Ability to maintain confidentiality and handle sensitive family information with discretion. Flexibility to occasionally work during evenings or weekends for admissions events. Work Environment & Schedule Primarily office-based within the Admissions/Enrollment Management Office on the St. Timothy's School campus. School hours to be determined (20 per week) with periodic evening and weekend commitments. Regular use of computers, enrollment databases/CRM systems, and standard office equipment. Fast-paced and deadline-driven during peak admissions and re-enrollment seasons. How to Apply Interested candidates should submit a cover letter, resume, list of references, and a completed to Julie Swain at . Here is the direct link to our

Staff Application:

https://docs.google.com/forms/d/e/1FAIpQLSeBNdp4FNljZbspeYtnBvuk3L-l6l1c-pHoYD8csk86zHQdKw/viewform St. Timothy's School is an equal opportunity employer and welcomes candidates from all backgrounds.

Education:

Associate (Required)

Work Location:

In person