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Office Assistant, VP of Student Affairs
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Vaughn College
Flushing, NY (In Person)
Full-Time
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Job Description
TITLE Office Assistant, VP of Student Affairs
ABOUT THE ORGANIZATION
At Vaughn College, our mission is to educate and train future leaders in the futureproof fields of engineering and technology, management and aviation. The college strives to provide a dynamic learning environment built on our aeronautical heritage that inspires a diverse and committed community of students to achieve success as leaders in the industries we serve. Just minutes from Manhattan, Vaughn College is in the heart of New York City in Queens, NY, adjacent to LaGuardia Airport. Queens is one of New York's most fascinating boroughs and has been ranked as the 'number one' US travel destination and the nation's single most diverse county. What separates Vaughn College from other institutions is our uniquely committed faculty who come to the classroom with extensive experience in such fields as engineering, manufacturing, aviation, management and communications. Working closely with the industries we serve, Vaughn has developed rigorous curricula that incorporate the latest technology as well as the knowledge you need to succeed in your chosen profession. We provide traditional degrees as well as professional, technical and certification programs that prepare our graduates for successful careers. Most importantly, a degree from Vaughn College provides the critical, analytical and communication skills that form the foundation for a lifetime of success. Our graduates have gone on to become leaders in many major industries. More than 98 percent of our graduates are employed or continue their education, 78 percent in their field of study, within one year of graduation. Vaughn College has a six-acre campus and is convenient to major transportation routes. As part of the institution's strategic plan, a 200-bed residential hall has been built, enabling students to live and pursue their chosen field of study on campus.DESCRIPTION
Position Overview The Office Assistant will support the Office of the Vice President of Student Affairs by providing administrative and clerical assistance that helps maintain smooth daily operations for the Vice President's Office. This position offers the opportunity to gain professional experience in a high-level executive environment while contributing to projects and initiatives that impact the entire college. Key Responsibilities- Assist with scheduling meetings, including coordinating availability, sending calendar invitations, and confirming participants.
- Prepare and process check requests, purchase requisitions, and event forms in accordance with college procedures.
- Support planning and logistics for campus events and activities.
- Organize and maintain both digital and physical files to ensure efficient retrieval and record-keeping.
- Draft and edit basic correspondence, forms, and memos as needed.
- Provide light hospitality support for visitors, events, and meetings (e.g., room setup, greeting guests).
- Conduct simple research and administrative follow-ups.
- Perform other general office tasks to support the operations of the office.
- Familiarity with Microsoft Outlook, Word, Excel, and Teams.
- Previous experience with scheduling or administrative tasks.
- Interest in higher education administration or executive office environments.