Director of Administration

Director of Administration at Swoon Director of Administration at Swoon in Gloucester City, New Jersey Posted in 1 day ago.

Type:

full-time

Job Description:

I'm working with a university, ranked in the top 100 of National Universities, to hire a Director of Administration.

Location:

Hybrid in

Philadelphia, PA Contract Duration:

3 month contract to hire About this role: Serve as the Provost's right hand by managing a highly complex calendar, coordinating meetings/events, handling travel logistics, and preparing briefing materials for high-level university leadership activities. Act as a key liaison across the university by building strong relationships with deans, leadership teams, government affairs, alumni, donors, and external partners to support strategic initiatives and engagement efforts. Oversee and lead the Provost's administrative support team, including supervising operations staff and student workers, while ensuring seamless coordination for meetings, events, and executive support functions. Handle sensitive, high-priority issues requiring strong judgment, discretion, and knowledge of university policies, including executive communications, policy interpretation, and preparation for high-stakes meetings. Support major strategic initiatives for the Office of the Provost, including executive recruiting/onboarding for senior leadership roles, planning delegation trips and university events, and representing the Provost at select meetings and engagements.

Experience:

Bachelor's degree and five years of job-related experience or an equivalent combination of education and experience. Experience initiating and managing complex projects with multiple layers and challenges. Advanced experience in MS Word, MS PowerPoint, and MS Excel. Advanced MS Outlook experience in managing complex calendars and scheduling large-group meetings. Experience working in higher education preferred. Interested? Apply now!