Assistant to the Dean - Finance

The College of Humanities and Social Sciences at Utah Valley University invites applications for an Assistant to the Dean. This full-time position supports the effective operation of the college by providing leadership in financial management, administrative operations, and strategic coordination. As a key member of the college leadership team, the Assistant to the Dean works closely with the Dean, department chairs, faculty, and staff to ensure sound fiscal oversight, efficient administrative processes, and compliance with university policies. Responsibilities include managing college and departmental budgets, evaluating the financial impact of academic initiatives and curriculum changes, overseeing the dean's office funding and approvals, supporting administrative operations, and providing training and guidance to departments. The position also supports college-level initiatives and events. Manages financial operations and maintains balanced budgets within the college. Oversees the spending/budgeting of state appropriated funds, soft funds, student fees, grants, private donations, and other monies received within the college. Analyzes department/program expenditures to identify trends and ensure fiscal responsibility; recommends solutions to deans and department chairs. Analyzes budget reports and other fiscal data for the dean. Reports on such issues and handles questions regarding budget balances, proper expenditure of funds, travel expenses, budget transfers, and related matters. Maintains inventory of office equipment and supplies. Assists the dean in PBA planning and preparation of funding requests. Manages the administrative functions of the Dean's office suite. Manages and maintains the confidential, efficient, and professional functioning of the dean's suite. Advises the dean on position vacancies, job postings, and hiring of positions, maintaining Safe Hire training. Works with deans and department chairs to develop job descriptions and new-hire paperwork. Advises and informs the deans and department chairs on personnel-related issues. Assists the Dean in resolving problems that impact the college, both internally and externally. Serves as a member of the leadership council of the college, contributing to strategic directions and long-term planning. Serves as liaison for the Dean between the college and other internal and external agencies. Assists with maintenance of the college website, ensuring it is up-to-date and contains accurate information. Assists with the preparation, maintenance, and design of images for college digital signs, promotional materials, and presentations. Coordinate the training of department chairs and administrative assistants on tracking faculty workloads, managing budgets, preparing various reports, ePAFs, eSAFs, and implementing college/University policy and procedures. Assists the department chairs and Dean in proposing merit increases, managing research funds, grants, travel, and other awards. Assists the Dean with day-to-day activities: correspondence, writing/preparing reports, preparing presentations, maintaining personnel and financial files, tracking tenure and promotion dates, and other files. Manage faculty workload tracking and reporting, ensuring departmental and college compliance. Analyze, interpret, and predict the impact of course enrollments, new academic programs, program growth or decline, budget changes, and other factors affecting the college. Assists with projects and serves on committees within the institution as assigned. Performs other duties as assigned. A bachelor's degree in a related field and at least two years of relevant experience are required.

Preferred Qualifications:

Experience in Finance and Accounting in a public university setting is preferred. Knowledge Knowledge of planning and scheduling techniques. Knowledge of finance, accounting, budgeting, and cost control procedures. Knowledge of office management principles and procedures. Knowledge of academic administrative principles and procedures. Skills Word processing and/or data entry skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies. Skill in organizing resources and establishing priorities. Records maintenance skills. Abilities Ability to lead and train staff and/or students. Ability to create, compose, and edit written materials. Ability to coordinate and organize meetings and/or special events. Ability to coordinate and work with various stakeholders in and outside of the college.