Job Description
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. CORE JOB SUMMARY
The Manager, Faculty Affairs acts in an advisory capacity, serving as a consultant to faculty at UHealth/Miller School of Medicine. This role manages Faculty Affairs policies and procedures and provisions in the Faculty Manual. This job works closely with faculty members, Department Chairs, and staff to establish, maintain, and improve and effective support the faculty life-cycle processes. CORE JOB FUNCTIONS 1.
Ensures timely delivery of Faculty Affairs services. Counsels and advises faculty and staff on internal faculty practices, procedures, overall organizational policies. 2. Manages general inquiries about faculty benefits, conditions of employment, and other policies or programs. 3. Manages leave of absence process for faculty including collaborating with requesting faculty member and leaders to ensure compliance with University policy, applicable laws (including FMLA), and the Faculty Manual. 4. Conducts routine meetings with respective business units in order to assist clients in meeting/exceeding their objectives. Recommends new approaches to affect continuous improvement. 5. Assist the Sr. Manager of Business Operations with the Appointment, Promotion, and Tenure process. 6. Ensures all requested faculty personnel actions are compliant with the Faculty Manual and University policy and procedures, as well as adhere to established employment laws and guidelines. Provides the appropriate guidance to leadership staff. 7. Organizes, submits and ensures the maintenance of HR information into the enterprise resource planning (ERP) system. Maintains open lines of communication with Human Resources and ensures transactions are processed timely and accurately. 8. Manages voluntary and affiliate faculty appointments, courtesy appointments and observerships. 9. Assists with recruitment of Basic Sciences faculty including providing support throughout the recruitment process, job offer process, and onboarding of a new hire. 10. Establishes and maintains open lines of communication, both verbal and written, with all client groups in order to effectively represent department services and provide Faculty Affairs services that meet client needs and facilitate change. 11. Under the supervision of the Executive Director will complete special projects or assignments as required, which may include participation on committees, calendar/meeting scheduling, and coordination of special events, etc. 12. Develops working relationships with university business units and administrators to facilitate faculty affairs operations. 13. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on the controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS
Education:
Bachelor's degree in relevant field required Experience:
Minimum 5 years of relevant experience required Certification and Licensing:
Refer to department description for applicable certification requirements Knowledge, Skills and Abilities:
Operational Management:
Optimizes day-to-day operations and processes for efficiency and effectiveness. Organizational Development:
Ability to implement strategies to improve organizational effectiveness, engagement, and manage change. Financial Oversight:
Knowledge of financial operations and management. Team Leadership:
Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others. Technical Proficiency:
Skilled in using office software, technology, and relevant computer applications. Communication:
Strong verbal and written communication skills to convey ideas clearly and persuasively. This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status:
Full time Employee Type:
Staff The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation's top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report's 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
