Administrative Assistant to the Library Director

Administrative Assistant to the Library Director New Rochelle Public Library New Rochelle, NY Job Details Full-time $74,560 - $89,769 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Qualifications Staff supervision Confidential information handling Office activity coordination Word processing Spreadsheets Administrative experience Managing budgets in a finance role Desktop applications Organizational skills Typing Productivity software Office management Associate's degree Full Job Description

ADMINISTRATIVE ASSISTANT TO LIBRARY DIRECTOR DISTINGUISHING FEATURES OF THE CLASS

Under the general supervision of the Library Director acts in staff capacity utilizing management methods and procedures in the administration of accounts management, records management, purchasing, budget preparation, and report preparation activities. Attends Board meetings and maintains all Board records. In addition to staff functions, supervises administrative clerical staff. This is a unique library position in that it calls for a high level of judgment and responsibility on matters not specifically assigned to either the clerical or professional staff of the library, but which are a part of the overall concern of administration. Routine duties are carried on independently and subject only to general review. Does related work as required.

EXAMPLES OF WORK

(Illustrative only) Maintains financial records including but not limited to payrolls, purchase orders, claim forms, voucher lists, account ledgers, revenues and petty cash, and preparation of bank deposits; Reconciles expenditures with trial balances; Monitors budget expenditures; Manages record-keeping system of individual personnel records, including time and leave, salary increments, personnel files; Acts as Health Benefits Administrator; Maintains and coordinates New York State Employee Retirement System; Maintains Workers Compensation reports and information; Functions as liaison to the Board of Education during library budget/trustee vote; Maintains central office files and confidential records; Assists Director in preparation of annual budget; Assembles fiscal and statistical data for preparation of reports; Coordinates purchasing activities (equipment, supplies, contracts, equipment service record, etc) Supervises and trains clerical staff in administrative units; Types confidential correspondence; Trains administrative staff in use of computers.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of modern business administration and governmental budgetary procedures; thorough knowledge of office terminology and procedures, and of modern business machines and technology; ability to use computers for spreadsheets, database, word processing, internet and e-mail; strong organizational skills; resourcefulness in handling administrative and supervisory problems; ability to work independently, extensive problem solving ability; ability to type accurately at a reasonable rate of speed; ability to learn policies and functions of the public library; ability to plan and supervise the work of administrative clerks; working knowledge of accounting methods; good judgment, tact and courtesy; ability to work under pressure; ability to maintain confidentiality, integrity; initiative; ability to relate well to a varied staff and public library clientele; neatness of appearance and physical condition commensurate with the demands of the position.

ACCEPTABLE TRAINING AND EXPERIENCE

a) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree in Accounting; AND One year of responsible office administrative experience in dealing with the public and in maintaining financial records; OR b) Completion of an Associate's degree in Accounting; AND three years of responsible office administrative experience including experience in dealing with the public and in maintaining financial records.

Pay:

$74,560.00 - $89,769.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Paid time off Vision insurance

Education:

Associate (Preferred)

Experience:

Office Administration:

1 year (Preferred) Ability to

Commute:

New Rochelle, NY 10801 (Preferred)

Work Location:

In person