Administrative Assistant - Assistant Director of Visual and Performing Arts

Administrative Assistant - Assistant Director of Visual and Performing Arts Clear Creek ISD EDUCATION

SUPP CTR

- League City, Texas This job is also posted in Clear Creek ISD Job Details

Job ID:

5677343

Application Deadline:

Posted until filled

Posted:

Apr 28, 2026 5:00 AM (UTC)

Starting Date:

To Be Determined Job Description Primary Purpose Facilitate the efficient operation of the Visual and Performing Arts program by providing clerical support to the Coordinator for Visual and Performing Arts. Provide recordkeeping and clerical support to the Director of Visual and Performing Arts in the area of music private instruction. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD. Qualifications Education/Certification High school diploma or GED Special Knowledge/Skills Effective communication and interpersonal skills Proficient computer, organizational, and file management skills Knowledge of general office practices and procedures Ability to maintain confidentiality; multi-task and work with little or no supervision Proficient budgeting and accounting skills Strong organizational skills Experience Minimum of 3-5 years secretarial experience preferably in a public education environment Major Responsibilities and Duties Provide information to directors, instructors, students, and parents concerning private lessons instruction including all updates and changes to program as they occur. Maintain large database of student lessons, payment processes, the instrument inventory and district-owned instrument rental fees. Organize and assist with the physical instrument/equipment inventory for the department. Collect and display student artwork as requested. Assist in planning, preparing, and carrying out fine arts events held in Clear Creek ISD. Maintain fine arts calendar for district and campus events. Maintain schedule of appointments, campus visits and meetings for the Fine Arts Coordinator. Compile and distribute information, rules, guidelines and entry forms for all local, regional and state fine arts competitions, exhibitions, and opportunities for students. Assist in planning, preparing, and carrying out district in-service meetings and staff development conferences/workshops. Manage department archives including photos, videos and files. Assist with the Fine Arts purchasing process. Act as liaison to the Office of Public Information for department recognition and news releases. Recommend procedures to systematically manage and report data. Assist with switchboard relief. Prepare documents for the Board of Trustees. Ensure confidentiality at all times. Keep informed of and comply with all state and district policies and regulations concerning primary job functions. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth. Research district policy, precedent, and current practices prior to taking action. Participate as an effective team member who contributes to district, department, and content goals. Demonstrates proficient levels of technology applications. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students. Utilize time wisely for effective management of job responsibilities. Maintain punctuality in daily work times, appointments, and meetings. Meet task completion deadlines established by supervisor. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal). Perform other duties and accept other responsibilities as assigned. Working Conditions Mental Demands Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress Physical Demands/Environmental Factors Moderate standing, walking, bending, lifting; repetitive hand motions; prolonged use of computer; work with frequent interruptions; occasional evening and weekend work Days in

Contract:

230

Hours:

7.5

Pay Grade:

PARA 5

Position Type:

Full-Time