Program Assistant - Teacher Preparation

Program Assistant - Teacher Preparation Location 245 N Plaza Dr, Visalia, CA Job Type Full-Time Job Number 2026-00690 Department School of Grad & Prof Studies Opening Date 06/01/2026 Description Benefits Position Summary The Program Assistant plays a key role in supporting the School of Graduate and Professional Studies and helping programs run smoothly each day. This position is ideal for someone who enjoys staying organized, working with a variety of people, and making a meaningful impact behind the scenes. Serving as a central point of support for the department chair and program directors, the Program Assistant helps coordinate daily operations, manage administrative processes, and contribute to a positive experience for students, faculty, and staff. Success in this role comes from strong attention to detail, excellent communication skills, and the ability to keep multiple priorities moving forward in a fast-paced academic environment. Essential Functions Provide administrative support for search committees by scheduling meetings, making arrangement for candidates (zoom or in person),ensuring committee members have access to materials, etc. Create, provide, and process agreements for adjunct faculty; All agreements should be processe done week before classes start. Provides initial training on various systems to adjunct faculty. Be the point of contact for adjunct faculty and direct them appropriately. Adjunct payout processing. Collect, place, and monitor book orders. Prepare invitations, manage logistics, and take minutes for the department. Monitor course enrollments and alert faculty and leaders about the need to add or cancel classes. Maintain and create course class offerings in Colleague for each semester. Initiate payments, track receipts, and reimbursements. Support faculty in the organization and implementation of student events and activities. As needed, support faculty in communicating with students and tracking student activities. Support faculty in the organization and implementation of community events and activities. Collect syllabi from faculty on a semester basis. Maintain files on SharePointfor the department. Initiate maintenance requests as needed. Order office supplies for programs when needed. Support accreditation processes. Retrieve and sort departmental mail. Travel to various regional sites as needed. Process IDEA Evaluation Summary Report Assist and attend academic events. Participates in required training. Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities. Embrace the? mission, vision , and values of Fresno Pacific University, affirm the FPU Faith Expectations , and support the ideals and practices articulated in " The Fresno Pacific Idea " Uphold and advance Fresno Pacific University's commitment to Christ-centered higher education, holistic student development, and serving diverse communities. Complete tasks timely with work that is comprehensive, complete, and accurate Communicates clearly, listens attentively, and seeks to understand others Collaborates productively with colleagues of varying skillset Other job duties as assigned

Qualifications Qualifications:

One to two years of office experience minimum, including Microsoft 365programs. Excellent Customer service. Willingness toassistinvarioustasks as theyarise. Able to complete confidentialtasks.

Environmental Conditions:

Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time. Frequent computeruseat a workstation, up to eight hours per day. Frequently work at a fast pace with unscheduled interruptions. Drive personal or University vehicles to appointments. Public contact position requiring professional apparel, personal hygiene, and grooming.?

University Information Physical Demands:

This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events. While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80 % of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employeeis occasionally required toposition self to reach items on the floor and in high cabinetry. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.

Employeemust be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents. Reasonable accommodations for those with disabilities will be providedin accordance withlaw. Reserving its rights as a religious institution, Fresno Pacific University is an equal employment opportunity employer and does not discriminateon the basis ofrace, color, national origin, ethnicity, sex, age or disability, or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity, FPU invites individuals who contribute to such diversity to apply. If you need assistance oran accommodationdue to a disability, you should contact FPU's Human Resources Department at hr@fresno.edu . As a religious institution, the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith, the FPU Idea and the University's governance by the Pacific District Conference of Mennonite Brethren Churches. Fresno Pacific University offers a wide range of affordable benefits that includes medical, dental, and vision coverage. As well as, a 403(b) retirement plan, life insurance, and a number of unique unviersity benefits. Please visit www.fresno.edu/visitors/human-resources and you may review our current Holiday Calendar. For any benefits questions, please email us at hr@fresno.edu. Employer Fresno Pacific University Address 1717 S. Chestnut Ave. Fresno, California, 93702 Phone (559) 453-2245 Website http://www.fresno.edu