Senior Program Assistant (4-H) - Extension Services

In cooperation with the University of Florida, the Senior Program Assistant performs various tasks to support the Citrus County 4-H Youth Development Program. The 4-H Program Assistant supports the planning, coordination, and delivery of 4-H youth development programs. This role involves working closely with volunteers, families, and community partners to ensure engaging, educational, and inclusive youth programming. The ideal candidate is customer-service oriented, helpful, responsive, organized, and thrives in a dynamic environment. Work involves preparing educational materials for 4-H club and county programs; recruiting volunteers and members; training youth and adult volunteers in their role with community clubs and school enrichment programs, planning and implementing day and residential camping programs. Position's immediate supervisor is the 4-H Extension Agent. Program Planning & Coordination Assists in the development, implementation, and evaluation of 4-H programs, events, and activities, including school enrichment and youth camp programs. Plans and schedules programs several months in advance while remaining adaptable to daily changes. Coordinates logistics for workshops, camps, fairs, and club meetings. Works to establish and maintain 4-H community and project clubs. Drives and/or operates a county vehicle or equipment and must obey all safety policies, and roadway rules and laws. Volunteer & Public Engagement Serves as a welcoming and responsive point of contact for volunteers, youth, and families. Supports volunteer recruitment, screening, training, and recognition efforts. Fosters positive relationships with community partners and stakeholders. Provides resources and support for volunteers serving the 4-H program. Youth Development Support Facilitates hands-on learning experiences that align with 4-H's mission and values. Promotes youth leadership and civic engagement opportunities. Ensures a safe, inclusive, and supportive environment for all participants. Administrative & Communication Tasks Maintains accurate records, registration, and reports. Creates and distributes promotional materials, newsletters, and social media content. Responds promptly to inquiries and provides excellent customer service. Uses online database software to create and manage enrollments and registrations. Prepares marketing and educational items, including flyers, brochures, and displays. Manages routine requests for 4-H information and materials. As appropriate, responds to incoming calls, emails, faxes, and walk-in Extension clients, and follows up as necessary. Utilizes computer-based software and programs regularly for most tasks. Flexibility & Teamwork Strong organizational and time management skills. Ability to work independently and as part of a team. Comfortable working with varied populations and age groups. Pleasant, approachable, and empathetic demeanor. Ability to work occasional evenings and weekends. Adapts to changing priorities and schedules with a positive attitude. Collaborates with Extension staff and other team members to support overall program goals. Participates in professional development and training opportunities. Participates in Extension staff meetings and trainings as required. Performs other tasks as assigned. Education, Training, and Experience High school diploma or GED; associate degree preferred. Two (2) years of experience performing administrative/clerical duties and program/project coordination. Two (2) years of experience working with youth and/or volunteers in instructional settings (formal or informal). 4-H experience/knowledge preferred.

Skills and Abilities Flexibility:

willing to work weekend and evening hours

Creativity:

ability to bring innovative ideas to the 4-H program.

Dependability:

be on time for work and 4-H special events, follow through with work assignments.

People skills:

ability to relate to and work with varied groups of adults, teens, and younger youth, and exercise tact and courtesy.

Organization:

ability to work on multiple projects and meet deadlines. Strong leadership abilities and initiative for independent work. Ability to follow established procedures and perform work requiring attention to detail. Ability to communicate effectively both orally and written. Knowledge of standard office and clerical practices. Skill in computer software applications; including (but not limited to) Microsoft 365, Google Workspace, Canva, YouTube, and social media. Ability to prioritize assignments or tasks according to deadlines. Ability to maintain confidential information. Ability to build a constructive team environment where team members are committed to common team goals and objectives. Certificates, Licenses, and Registration Valid Florida Driver License or must obtain within 30 days of establishing residency in Florida. Successful completion of Level II Background screening is required. This screening is through

The Florida Care Provider Background Screening Clearinghouse:

https://info.flclearinghouse.com/ Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses: IS-100.

c:

Introduction to the Incident Command System (ICS); and IS-700.

b:

An Introduction to the National Incident Management System Physical Requirements/Work Environment Requires a combination of sitting, standing, and walking. The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds. The job requires frequent balancing, and occasional bending. The job requires the completion of tasks that involve typing, simple grasping, fine manual manipulation, pushing, pulling, operating foot controls/levers, and driving automotive equipment. The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Emergency Response/Recovery Activities All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Emergency response duties may also include driving and/or operating a county vehicle or equipment and employees must obey all safety policies, and roadway rules and laws.

PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED.

Applications will be carefully reviewed to assess qualifications. Selected applicants will be interviewed to determine who will be hired for the job. The kind and length of related work experience, training and education shown on the application/resume will be an important consideration in the screening process. Relevant experience that is not gained through work experience should be explained in the additional information section of the application. Must successfully pass a criminal background check, pre-employment physical examination, and drug screen. Drug screens will be in accordance with the Drug Free Workplace Act and/or the Omnibus Transportation Employee Testing Act of 1991. Citrus County, Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Citrus County, Florida Board of County Commissioners (BOCC), is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), marital status, citizenship, physical or mental disability, genetic information, veteran status, or any other protected trait. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the Citrus County, Florida Board of County Commissioners in advance to allow sufficient time to provide an accommodation. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Pursuant to Chapter 119, Florida Statutes or the "Public Records Law," applications, resumes and personnel records are subject to public inspections. Details regarding the "Public Records Law"/ "The Sunshine Law" / Florida Statutes and the statutory exemptions are available on websites such as the Florida Office of the Attorney General, Florida Senate and Florida Legislature. Additionally, Citrus County Board of County Commissioners Public Information section is located on our website.