Program Assistant II, Beacon Point, Ocala:MM:62:T2

Job Description Help for Job Description. Opens a new window. Program Assistant

II JOB SUMMARY

Beacon Point at LifeStream offers traditional outpatient treatment services to adults age 18 and over for substance abuse and/or mental illness diagnoses. The Program Assistant II at

LIFESTREAM BEHAVIORAL CENTER

will support the efficient operation of various programs by providing administrative and logistical assistance. This role is integral to ensuring that program activities are executed smoothly and effectively, contributing to the overall mission of providing exceptional behavioral health services.

ESSENTIAL

FUNCTIONS and

RESPONSIBILITIES

: The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification with or without an accommodation. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Coordinate and manage program schedules, ensuring all activities are planned and executed in a timely manner. Assist in the preparation and distribution of program materials, reports, and documentation. Maintain accurate records of program activities, including participant data and program outcomes. Provide administrative support to program staff, including scheduling meetings, managing communications, and handling inquiries. Assist in organizing and coordinating program events, workshops, and training sessions. Support the implementation of program policies and procedures to ensure compliance and quality standards. Collaborate with program staff and external partners to facilitate program objectives and enhance service delivery. Monitor program budgets and expenditures, ensuring resources are utilized efficiently and effectively. Contribute to the continuous improvement of program services by providing feedback and suggestions for enhancement.

QUALIFICATIONS EDUCATION & EXPERIENCE

: High school diploma or equivalent required. Associate's degree or higher in a related field preferred. Minimum of two (2) years of previous employment in an administrative or program support role Experience working in a behavioral health or related healthcare setting is highly desirable. Proven track record of managing multiple tasks and projects simultaneously in a fast-paced environment. Employer conducts Level 2 background screening.

KNOWLEDGE AND JOB SKILLS

Organizational skills with the ability to manage multiple tasks and prioritize effectively. Communication skills, both written and verbal, with the ability to interact professionally with clients, staff, and external partners. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with database management systems. Ability to maintain confidentiality and handle sensitive information with discretion. Interpersonal skills and the ability to work collaboratively with a diverse team. Attention to detail and accuracy in work. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Demonstrated ability to interact with diverse populations and build positive relationships. LifeStream Benefits Health/Dental/Vision Insurance Short Term Disability Pension Plan 403(b) Paid Time Off (Over 4 weeks your 1st year!) Flexible Work Schedules Tuition Reimbursement Program Free Telehealth Services HRSA Loan Repayment Program And More!

Application Instructions:

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