Program Assistant (3988) Bookmark this Posting Print Preview | Apply for this Job Position Information Posting Detail Information Working Position Title Program Assistant (3988) Classification Program Assistant•
CUSTOM CLASSIFICATION
Position Number 00003988 Open Date 06/16/2026 Close Date 06/23/2026 Priority Review Date Employee Class Staff Full-Time/Part Time Full-Time
FTE 1.00
Position Status Regular FLSA Exempt Job code 5001 Union Representation Union Union Code AFC
- AFSCME C, Local #1890 Unit/Department Educator Licensure & Prep College/Unit Undergraduate Affairs Division Academic Division Location WI 320 Link to Department Website or Custom Search Page https://www.
niu.edu/educator-licensure/ Position Summary, Requirements, and Qualifications Position Summary, Requirements, and Qualifications Overview Northern Illinois University ( NIU ) has one of the largest licensure programs among Illinois universities, with more than 7,000 students enrolled. NIU recommends more than 500 candidates for licensure each year. More than 25,000 NIU education graduates are currently teaching or serving in other positions in Illinois elementary and secondary schools. Position Summary This position provides support to the Executive Director of the Office of Educator Licensure and Preparation and the Assistant Vice Provost for Assessment and Accreditation; supports two university committees, maintains calendars for the Executive Director and the Assistant Vice Provost, assists on matters related to educator teacher licensure and preparation and assessment and accreditation, plans student and professional development events, manages office communications, maintains data systems, and provides financial and human resource support for the office Essential Duties and Responsibilities Data Systems Maintain internal data files in Anthology, ACCESS , Sharepoint, and Teams, as well as submitting data files for external requirements Support data needs of university-wide accreditation process Process entitlements in accordance with ISBE (Illinois State Board of Education) policies Prepare data files and reports for the Executive Director to meet university, state, and federal mandates (including but not limited to CAEP (Council for the Accreditation of Educator Preparation) accreditation, ISBE reports, SPA (Standard Program Assessment) reports, IEPP (Illinois Educator Preparation Profiles) data, and Title II) Support the UOELP (University Office of Educator Licensure and Preparation) Assessment Plan to allow for systematic data gathering and documentation of teacher licensure program excellence Student Support Assist the Executive Director and Assistant Director on matters related to student academic concerns and support Work closely with college offices (deans, associate deans, advisors, and staff) on university matters which fall under the jurisdiction of the Executive Director Process matters related to student academic achievement and licensure, including placements Plan and implement professional development and special events Support the Director with TEACH House and Golden Apple Scholar events Monitor, maintain, and respond to student inquiries in the UOELP email and voicemail boxes Communications Draft multi-source documents, reports, communications, memoranda, and letters as directed by the Executive Director and Assistant Director Collaborate with units to ensure materials are accurate and reflect NIU policy Research information in the preparation of draft documents, reports, etc., and review all materials for accuracy prior to final approval and/or distribution Prepare correspondence with internal and external stakeholders University Committees Facilitate the work of the Executive Director and Assistant Director as it relates to university committees, which include UCIEL (University Committee on Initial Educator Licensure) and UCANELP (University Committee on Advanced and Nonteaching Educator License Programs) Schedule, develop, and distribute agendas for meetings; perform policy research when appropriate; prepare meeting materials; record, transcribe, summarize, and distribute meeting minutes; and manage files Office Operations Responsible for matters related to accounting, purchasing, and human resources and payroll for the office including benefit usage summaries, time sheet authorization Assist with inventory, surplus and annual verification Maintain calendar for the Executive Director Create and maintain a universal personnel calendar for the office Other Complete AAE (Accreditation, Assessment and Evaluation) projects as assigned Perform other related duties as assigned Minimum Required Qualifications (Civil Service) Bachelor's degree. Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required. See Required Specialty Factors Below Knowledge, Skills, and Abilities (KSAs) (Civil Service) Knowledge of general office practices and procedures Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects Skill in oral and written communication Ability to work effectively with staff, the public, and outside constituency groups Ability to organize and multi-task Ability to supervise and knowledge of administrative concepts and methods. Ability to utilize various computer software packages Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems Specialty Factors (Civil Service) Six (6) months experience with Licensure Entitlement process; with Anthology, ELIS , and AIMS data systems; and in Educator Licensure Preferred Qualifications (Civil Service) Knowledge of the following software: Excel, Word, SharePoint, Teams Experience internal to NIU processes in Educator Licensure Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements N/A Appointment and Compensation Details Appointment and Compensation Details Anticipated Appointment Start Date 07/01/2026 Anticipated Appointment End Date Percent of Staff Year 1.00 Standard Hours Per Week 37.50 Working Hours Monday
- Friday, 8:00am
- 4:30pm, some evenings & weekends as needed. Salary $42,000.00
- $48,750.00/annually; NIU offers a robust benefits package. Hourly or Semi-monthly Pay Rate/Range $1,750
- $2031.
25/semi-monthly Earn Type Salary Application Procedure Application Procedure Application Procedure Required Procedures Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.
Important:
Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received. If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication. Illinois residency required within 180 days of the hire date.
Credentials Assessment Examination:
The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met. Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials. After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Additional Details:
Click on Program Assistant for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements. Please click on Human Resource Services
- Benefits for detailed information about Northern Illinois University's benefits package.
Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Special Instructions Quick Link to Applicant https://employment.niu.edu/postings/93116 Is Background Check Required? Yes EEO Statement Summary In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, color, national origin, ancestry, sex, religion, age, disability (physical and mental), marital status, veteran status, sexual orientation, gender (identity and expression), political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ethics and Compliance Officer, Title IX Coordinator Health Services Building Room 230 TitleIXCoordinator@niu.edu 815-753-5560 Visa Policy In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. ADA Accommodation NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person's disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu . Safety Information NIU provides annual reports on campus security and fire safety. Read the Annual Security and Fire Safety Report . Contact the Ethics and Compliance Office at 815-753-9364 for a hard copy. Applicant Documents Required Documents Resume/Curriculum Vitae Cover Letter Transcripts (unofficial with official required at hire) List of at least 3 Professional References Optional Documents Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256) Other Supplemental Questions Required fields are indicated with an asterisk (
- Are you currently a citizen or resident of the State of Illinois? Yes No
- What is the highest level of education attained? GED High School Diploma Associates Degree Bachelors Degree Masters Degree PHD
- Have you attached all transcripts to support the degrees you are submitting for consideration? Yes No
- How many years of experience do you have in this type of position? 0-1 1-3 3-5 5-7 7+
- Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. ("See Résumé" is not an acceptable response.) (Open Ended Question)
- If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points?
The copy submitted should reflect the status of discharge in order to be considered. Yes No Not Applicable
