Administrative Assistant - Special Education - Level 3

Administrative Assistant - Special Education - Level 3 Longmeadow, MA Job Details Full-time $19.04 an hour 1 day ago Qualifications IEP Google Docs Microsoft Excel Overseeing educational regulatory compliance Student record keeping Filing Executive administrative support High school diploma or GED Data entry Trade school Typing Clerical experience Referral coordination Communication skills Entry level Full Job Description

REPORT TO

Director of Special Education

JOB MISSION

To support the effective and compliant operation of the Special Education Department by ensuring timely processing of special education referrals, evaluations, meetings, and records in accordance with DESE and federal regulations.

PERFORMANCE RESPONSIBILITIES

1.Perform clerical duties including filing, data entry, and typing. 2. Maintain and update Special Education databases, including IEP grids, dates, SIMS elements, and other required data systems.3. Maintain department spreadsheets related to special education referrals, evaluations, and compliance tracking in alignment with DESE guidance.4. Process Special Education consent forms and ensure timely follow-up.5. Schedule initial and annual IEP Team meetings for in district and private school students. 6.Prioritize and coordinate referrals for School Psychologists and other evaluation team members. 7 Communicate effectively and professionally with parents/guardians, students, staff, and external agencies using appropriate methods.8.Manages, updates, and organizes information relevant to department operation.9 Maintain confidential student records in strict compliance with Department of Education and Special Education regulations. 10.Ensure accurate record-keeping and secure handling of sensitive student and family information.11. Knowledgeable in Word, Excel, Powerschool, and Google Docs12. Assist with special projects and tasks related to departmental priorities. 13 .Provides support to the Director of Special Education, as needed.

TERMS OF EMPLOYMENT

Full Calendar Year Position

SALARY RANGE

$19.04-0Inaccordance with the current Agreement between the Longmeadow Education Association (Unit D) and the Longmeadow School Committee.

SUPERVISORY RESPONSIBILITIES

NONEThe following information is provided pursuant to ADA requirements.

PHYSICAL DEMANDS

Physical demands are a way of describing the physical activities that a job requires.

Strength:

Light-lifting, 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.

Key:

Occasionally (O) Up to 1/3 of the timeFrequently (F) From 1/3 to 2/3 of the timeConstantly (C) 2/3 of the time or more

Standing:

(F)

Sitting:

(F)

Walking:

(F)

Lifting:

(O)Reaching (O) Extending the hand(s) and arm(s) in any directionHandling (F) Seizing, holding, grasping, turning, or otherwise work with hand(s)Fingering (F) Picking, pinching, or otherwise working with fingers primarilyTalking (F) Expressing or exchanging ideas by means of the spoken wordHearing (C) Perceiving the nature of sounds by the airNear Acuity (C) Clarity of vision at 20 inches or lessFar Acuity (C) Clarity of vision at 20 feet or moreColor Vision (F) Ability to identify and distinguish colorsField of Vision (C) Observing an area that can be seen up and down or right and left when eyes are fixed on a given point.

WORK ENVIRONMENT

Environmental conditions are a means of describing the physical surroundings of a worker in a specific job. This position is performed in a school setting where the environmental conditions should have no effect on how the job is performed.

Noise:

Level 3 Moderate level of intensity.

High School/Trade School degree preferred.

Citizenship, residency or work visa required

SUPERVISORY RESPONSIBILITIES

NONEPosition Type:

Full-timeJob Categories:

Support Staff > Administrative AssistantSupport Staff > SecretaryWelcome to Longmeadow Public School DistrictLongmeadow is home to three elementary schools, two middle schools and Longmeadow High School. Our schools enjoy a long history of academic excellence and a commitment to continuous improvement. With a focus on diversity, equity and inclusivity, our educators plan lessons to meet the needs of all learners. Longmeadow is a town, with generous green spaces and the majority of our families are within walking distance of schools, parks and playgrounds. Local restaurants and shopping are also part of the town's charm. In addition, Longmeadow is a suburb of Springfield, MA which hosts an abundance of cultural and arts, dining and entertainment opportunities. Our Pre-K - 12 Vision of The Graduate competencies embrace: Accountability Independence Problem Solving Critical Thinking Collaboration Communication If you possess these skills and would like to work as an educator to promote our vision, please apply. To learn more about the Longmeadow Public Schools please copy and paste the following into your webbrowser: https://sites.google.com/longmeadow.k12.ma.

us/equitythrougheducation/ https:

//www.longmeadow.k12.ma.us/Equal Opportunity EmployerThe Longmeadow Public Schools is committed to creating a diverse environment and is proud to be an equal opportunity employer. We hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, sexual orientation, gender identity, disability, or pregnancy/pregnancy related conditions.