Management and Program Assistant

Management and Program Assistant Department of Transportion Federal Aviion Administrion Air Traffic Organizion, Boston District, Boston

ARTCC, TEBW1-ZBW

Summary Provides administrive support to supervisors, managers, and other employees in managing the office's administrive functions in day-to-day operions; which may include several of the following areas: fiscal management, travel, management informion systems, contract administrion, property management, procurements, and overall office management. Learn more about this agency Summary Provides administrive support to supervisors, managers, and other employees in managing the office's administrive functions in day-to-day operions; which may include several of the following areas: fiscal management, travel, management informion systems, contract administrion, property management, procurements, and overall office management. Learn more about this agency Overview Help Accepting applicions Open & closing des 04/28/2026 to 05/18/2026 Salary $62,087 - $93,135 per year Above salary includes locality re of 32.58% Pay scale & grade FV F Locion 1 vacancy in the following locion: Nashua, NH Telework eligible Yes—Situional telework may be permitted in accordance with agency policy. Travel Required Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-reled duties. Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential NA Job family (Series) 0344 Management And Program Clerical And Assistance Supervisory stus No Security clearance Other Drug test No Bargaining unit stus Yes - This is a bargaining unit position, represented by the Professional Aviion Safety Specialists ( http://www.passnional.org ). Announcement number

ANE-ATO-26-084-98338

Control number 866760700 This job is open to Help Internal to an agency Current federal employees of the hiring agency th posted the job announcement. Clarificion from the agency Open to current permanent FAA employees - FAA wide Duties Help Plans, develops, monitors, and executes actions required to manage the office's administrive functions.

Typical specialized assignments may include:

preparing and managing correspondence; compiling, tracking, and analyzing informion for a wide variety of programs; entering and tracking budget expenditures, purchasing and inventory; establishing, organizing and managing files, documents, and records; providing advanced computer assistance; scheduling meetings; managing time and tendance; providing written or oral explanions of organizional policies; coordining the implemention of new office policies and systems; maintaining calendars and travel records and arrangements. Interprets guidelines, compiles and consolides informion, and prepares reports for assigned programs. Provides management assistance on the operions of assigned programs and the interrelions of such programs. Has a broad understanding of how administrive, financial, and other business support assignments contribute to the activities of the organizional unit. Performs various analytical studies, such as space management, travel administrion, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrive directives or revisions needed to implement recommendions. Collects program informion from FAA personnel and enters it into informion systems. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Reconciles da, valides transactions, and identifies and resolves discrepancies. Provides guidance to office on travel regulions and ensures the office's travel practices meet established criteria. Prepares travel orders, including cost estimes for training assignments and permanent change of stion actions. Reviews travel vouchers for administrive and procedural compliance, including proper cost accounting codes and stistical accuracy. Purchases administrive supplies or equipment/furniture assuring purchases are made through the approprie channels. Inities and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc., are conducted according to policy. Ensures justificions of requested items meet criteria for expenditures. Maintains an orderly supply room and distributes supplies. Ensures effective management of assigned agency property via the Automed Inventory Tracking Systems (AITS). Ensures internal control of property by conducting property inventories periodically by validing property assignment and locions. Assist in the preparion of budget estimes, justificion stements, and budget execution plans and provides advice on such mter as the distribution of allotments and availability of budgetary funds for program purposes. Modifies and maintains automed systems for tracking obligions and expenditures of funds throughout the execution phase of the annual opering budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget da for accuracy of technical trement and form, mhemical accuracy, and conformance with budget policy and guidance. Uses a wide variety of computer programs and software applicions, including CRU-X, eLMS, and E2Travel. Utilizes a variety of financial applicions such as DELPHI, REGIS, PRISM, PCPS, etc., as well as Excel to analyze, troubleshoot and problem solve. Prepares administrive articles, reports, and briefing items. Requirements Help Conditions of employment US Citizenship is required. Selective Service Registrion is required for males born after 12/31/1959. Must submit an SF50 (See Required Documents). Successful completion of a security investigion required. Qualificions To qualify for this position you must demonstre in your applicion th you possess least one year (52 weeks) of specialized experience equivalent to FV-E or

FG/GS-7/8

level. Specialized experience is experience th has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and th is typically in, or reled to, the position to be filled.

Specialized experience is described as:

Experience compiling and tracking informion for a wide variety of programs Experience is managing administrive functions and office management Experience in scheduling meetings and/or appointments Qualificion requirements must be met by the closing de of this vacancy announcement. Preview job questionnaire Make sure your resume includes detailed informion to support your qualificions and answers to the job questionnaire. Additional informion We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigion. A one-year probionary period may be required. The person selected for this position may be required to file a financial disclosure stement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviion-reled companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements As part of the Federal-Wide Hiring Reform Initiive (streamlining the hiring process), the FAA is committed to elimining the use of the Knowledge, Skills and Ability (KSA) narrives from the initial applicion in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrive response in the text box listed below each KSA. In lieu of providing a narrive response in the text box listed below each KSA, in your work history, please include informion th provides specific examples of how you meet the response level or answer you choose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers evalued further to valide whether the level th you selected is approprie based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as approprie. Eligible applicants meeting the minimum qualificion requirements and selective factor(s), if applicable, may be further evalued on the Knowledge, Skills and Abilities (KSA); listed in the announcement. Based on this evaluion, applicants placed in one of the following cegories: score order, cegory grouping, or alphabetical and referred to the selecting official for considerion. This is a bargaining unit represented by PASS. Some, all, or none of the candides may be interviewed. Links to

Important Informion:

Locality Pay , COLA Expand Hide additional informion Candides should be committed to improving the efficiency of the Federal government, passione about the ideals of our American republic, and committed to upholding the rule of law and the United Stes Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. How you evalued You evalued for this job based on how well you meet the qualificions above.

IMPORTANT

Applicants may be red on the extent and quality of experience, educion, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantied. Ensure th your applicion package/resume supports your responses. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. Required documents Required Documents Help Applicants must apply on-line to receive considerion for this vacancy announcement. Faxed, mailed or emailed applicions cannot be accepted. Additional documents to supplement your on-line applicion (e.g. SF-50) should be uploaded to your Avior applicion or faxed on or before the closing de of this announcement. Include your name and the announcement number on each of your faxed pages. Please redact all Personally Identifiable Informion (PII), such as social security number and de of birth. If you are an FAA employee, you MUST provide a copy of your SF-50 (Notificion of Personnel Action) containing informion in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organizion of record by the closing de of the announcement. You may fax your SF-50 or upload it into the on-line applicion. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/ . If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help Applicants may be required to complete one or multiple assessments as part of the evaluion process. This assessment aims to evalue the competencies and qualificions essential for the position. You must apply online to receive considerion. Your applicion must be submitted by 11:59 PM Eastern Time on the Close De for it to be accepted. If you are applying for positions associed with FAA registers, your applicion must be submitted the time a referral list is creed in order to receive considerion for positions associed with a register.

RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.

Please ensure EACH work history includes ALL of the following informion: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualificions and include job title, employer name, start/end des, number of hours worked per week. Educion, certificion or licensure: If required, educion should include school/institution name, completion de, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above informion and failure to provide ALL of this informion may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded informion again when applying for future vacancies. Agency contact informion Andrea Garrahan Phone 1 (781) 238-7256 Fax 1 (781) 238-7283 andrea.m.garrahan@faa.gov Address Federal Aviion Administrion ANE Regional HR Services Branch 1200 District Avenue

AHF-E200

Burlington, MA 01803 US Next steps Once we receive your complete applicion, the Human Resources Office will conduct an evaluion of your qualificions. Eligible and qualified candides referred to the hiring manager for considerion. You contacted directly if selected for an interview. For instructions on how to check the stus of your applicion, please go to: USAJOBS Help Guide . Important - If you make any changes to your applicion, you must resubmit it. If you make changes to your applicion and do not resubmit it, your changes will not be considered part of your applicion package, and only your previously submitted applicion evalued. All qualified applicants considered regardless of political affiliion, race, color, religion, nional origin, gender, sexual oriention, marital stus, age, disability, or other non-merit factors. DOT provides reasonable accommodions to applicants with disabilities. If you need a reasonable accommodion for any part of the applicion and hiring process, please notify the agency contact listed in the Agency Contact Informion section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodion request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodion made on a case-by-case basis. Additional informion on reasonable accommodions procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Required Documents Help Applicants must apply on-line to receive considerion for this vacancy announcement. Faxed, mailed or emailed applicions cannot be accepted. Additional documents to supplement your on-line applicion (e.g. SF-50) should be uploaded to your Avior applicion or faxed on or before the closing de of this announcement. Include your name and the announcement number on each of your faxed pages. Please redact all Personally Identifiable Informion (PII), such as social security number and de of birth. If you are an FAA employee, you MUST provide a copy of your SF-50 (Notificion of Personnel Action) containing informion in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organizion of record by the closing de of the announcement. You may fax your SF-50 or upload it into the on-line applicion. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/ . If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help Applicants may be required to complete one or multiple assessments as part of the evaluion process. This assessment aims to evalue the competencies and qualificions essential for the position. You must apply online to receive considerion. Your applicion must be submitted by 11:59 PM Eastern Time on the Close De for it to be accepted. If you are applying for positions associed with FAA registers, your applicion must be submitted the time a referral list is creed in order to receive considerion for positions associed with a register.

RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.

Please ensure EACH work history includes ALL of the following informion: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualificions and include job title, employer name, start/end des, number of hours worked per week. Educion, certificion or licensure: If required, educion should include school/institution name, completion de, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above informion and failure to provide ALL of this informion may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded informion again when applying for future vacancies. Expand Hide how to apply Agency contact informion Andrea Garrahan Phone 1 (781) 238-7256 Fax 1 (781) 238-7283 andrea.m.garrahan@faa.gov Address Federal Aviion Administrion ANE Regional HR Services Branch 1200 District Avenue

AHF-E200

Burlington, MA 01803 US Next steps Once we receive your complete applicion, the Human Resources Office will conduct an evaluion of your qualificions. Eligible and qualified candides referred to the hiring manager for considerion. You contacted directly if selected for an interview. For instructions on how to check the stus of your applicion, please go to: USAJOBS Help Guide . Important - If you make any changes to your applicion, you must resubmit it. If you make changes to your applicion and do not resubmit it, your changes will not be considered part of your applicion package, and only your previously submitted applicion evalued. All qualified applicants considered regardless of political affiliion, race, color, religion, nional origin, gender, sexual oriention, marital stus, age, disability, or other non-merit factors. DOT provides reasonable accommodions to applicants with disabilities. If you need a reasonable accommodion for any part of the applicion and hiring process, please notify the agency contact listed in the Agency Contact Informion section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodion request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodion made on a case-by-case basis. Additional informion on reasonable accommodions procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office. Expand Hide next steps Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Overview Help Accepting applicions Open & closing des 04/28/2026 to 05/18/2026 Salary $62,087 - $93,135 per year Above salary includes locality re of 32.58% Pay scale & grade FV F Locion 1 vacancy in the following locion: Nashua, NH Telework eligible Yes—Situional telework may be permitted in accordance with agency policy. Travel Required Occasional travel - The job may require travel from time-to-time, but not on a regular basis. The travel may be for training or other work-reled duties. Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential NA Job family (Series) Supervisory stus No Security clearance Drug test No Bargaining unit stus - This is a bargaining unit position, represented by the Professional Aviion Safety Specialists ( ). Announcement number

ANE-ATO-26-084-98338

Control number 866760700