Program Assistant

Program Assistant SUNY Upstate Medical University - 3.6 Syracuse, NY Job Details Full-time 1 day ago Qualifications Microsoft Excel Customer service Student record keeping Data reporting Executive administrative support Mid-level Invoice payment processing Data management Purchasing Clerical experience Productivity software Academic program coordination 1 year Associate's degree Communication skills Full Job Description Syracuse Administrative, Secretarial & Clerical Management & Professional Full-time Opening on: May 4 2026 CHP-Dean's Office State of New York TH Staff Assistant 2, NSSL1 89490 UUP (State University Professional Services Unit)

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Job Summary:

The Program Assistant will serve in an administrative capacity to assist department chairs, faculty and student in support of the College of Health Profession programs. The Program Assistant will create, manage and track program didactic and clinical education activities. Responsible for building, maintaining and tracking confidential departmental student records for graduation and accreditation requirements. Utilize excel and web-based applications, to manage program data reports and surveys; create survey and department performance outcomes reports. Responsible for assisting in the budget process including processing purchasing requisitions for services, capital equipment and other miscellaneous orders. Process department invoices, track annual renewals and fees for timely processing and payment with Accounts Payable, vendors, and department budgets. Manage and process travel requests and reimbursements.

Minimum Qualifications:

Bachelor's degree with at least one year of relevant work experience OR an Associate's degree with three years of relevant work experience required. Proficient with Microsoft Office products and experience with system-based software programs; and excellent written/verbal communication, and customer service skills required.

Preferred Qualifications:

Prior administrative experience in an academic setting preferred.

Work Days:

Monday - Friday Message to

Applicants:

Recruitment Office:

Human Resources Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at . We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.