Program Assistant- Family & Community Well-Being

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Partnership for Strong Families, Inc. is seeking a Program Assistant to join our Family and Community Well‑Being team. The Program Assistant provides high‑level administrative and operational support to programs under the Chief of Family and Community Well‑Being. This role supports multiple departments including Development and Community Relations, Recruitment, and the Family Resource Centers by coordinating projects, assisting with fundraising campaigns, lifting boxes, transporting donated items to and from a storage facility, sorting donations, managing data, preparing reports, and ensuring smooth day-to-day operations. Responsibilities include preparing correspondence, providing occasional coverage at the Family Resource Centers, scheduling meetings, tracking, and entering data, maintaining accurate records, and assisting with loading, unloading, sorting, and preparing donated items. This role is essential in keeping programs running efficiently and ensuring strong communication and coordination across departments.

What You'll Do:

Record, prepare, and distribute meeting minutes in a timely manner. Provide administrative support to various departments by supply ordering, record maintenance, and coordinating and scheduling meetings for various departments. Compile and enter data from various sources — including volunteer hours, donations, grant submissions, and satisfaction surveys — ensuring accuracy and completeness. Create charts, graphs, and visual summaries for presentations and reports. Draft and type letters, memos, and reports for supervisors and program staff. Support Development and Community Relations with fundraising campaigns, special events, and community drives through administrative and organizational tasks. Provide coverage and support at Family Resource Centers, including receptionist duties, data entry, and general clerical responsibilities.

What You Bring:

Education:

High school diploma or equivalent; Associate degree in related field preferred.

Experience:

Minimum of two (2) years of relevant experience in an administrative/clerical position; or an equivalent combination of education and experience. Possession of a valid, State of Florida driver's license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.

The Ideal Candidate has:

Proficiency in Microsoft Office applications and software applications related to essential functions of the job. Knowledge of modern office practices, procedures, and equipment. High organization and time management, including prioritizing and juggling multiple tasks. Clear communication skills, both orally and in writing. Discretion and integrity when handling sensitive or confidential information.

Location:

Gainesville, FL Salary Range :

$16.54 to $18.19 an hour This is a part-time hybrid position working 30 hours per week with benefits. Click here to view the complete job description. For more information about Partnership for Strong Families, please visit us at www.pfsf.org.

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is an EEO/ADA/VP/Drug Free employer. FL Clearinghouse | Florida Agency for Health Care Administration