Event Project Coordinator

Over the Top Tents and Events is looking for an energetic and organized Event Project Coordinator to join our team! This position is a full-time, year-round job in our Eagle River office. Scheduled shifts are 8 hours between office hours, 7:00 am and 6:00 pm, Monday - Friday, with occasional schedule deviations and seasonal adjustments.

Key Responsibilities:

Serve as the primary point of contact for existing and potential clients. Answer a fluctuating volume of phone calls and emails with occasional in-person inquiries. Assist with a variety of rental and event needs. Be knowledgeable in all rental items, their applications, and have a working knowledge of install/strike procedures. Work with clients to refine and/or create event details such as rental orders, layouts, floor plans, general event timelines, permits, and more. Coordinate rentals and services with external vendors and third parties as needed. Maintain accurate and up to date client records. Manage contracts, invoices, work orders, permits, and all other necessary event documents while communicating needs with internal and external personnel to ensure seamless execution. Assist other office team members on the Rent A Can side of the company. Understand products and services and how they intertwine with the Over the Top Tents & Events side of the company Occasional off-site work such as site visits, client meetings, wedding fairs, and event setup/strike. Successful candidates for this position will be: Energetic and friendly with a love of customer service. Extremely detail-oriented with the ability to manage overlapping deadlines and client event information. Excellent communicator with the ability to interpret and adjust communication styles based on the situation at hand. Flexible and able to adapt to change with or without notice. Creative, both in a general designing aspect and in problem-solving skills. Someone who can work independently and recognize what needs to be done with little or no instruction. A team player who understands the importance of working together with the best interest of the client in mind. Trustworthy and able to maintain confidentiality with clients and the company.

Salary & Benefits:

$20 - $27 an hour, depending on experience and qualifications Full-time, year-round or seasonal Medical, dental, and 401k with match (full-time positions after meeting probationary periods) Paid time off (full-time positions after meeting probationary periods) Bonus opportunities In the next steps, you'll be asked a series of questions. One of the questions you will be asked is, "What is your favorite color?". You may want to put your actual favorite color, but the answer we want you to write to that question is "Over the Top Blue". •Only completed applications with all the questions answered will be considered. •

Job Type:

Full-time Pay:

$20.00 - $27.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Application Question(s): What makes you unique over any other candidate? What characteristics of a team/company are you looking for in your job search? Did you see that we are located in Eagle River, AK and understand that this job requires you to commute to work daily? What is your favorite color?

Experience:

Customer service: 1 year (Required)

Office:

1 year (Preferred) Computer skills: 1 year (Preferred)

Work Location:

In person