Events & Meeting Coordinator

Who we are? As the world's largest organization of board-certified pathologists and leading provider of laboratory accreditation and proficiency testing programs, the College of American Pathologists (CAP) serves patients, pathologists, and the public by fostering and advocating excellence in the practice of pathology and laboratory medicine worldwide. Our Culture CAP employees make a meaningful difference by partnering with colleagues customers and members on challenging and rewarding work CAP provides its employees with an energetic and collaborative work environment and encourage opportunities to further develop their skills—offering reimbursement for educational programs and participation in events that enhance your skills We offer a generous compensation and benefits package, 401K, and more -- visit Careers at the CAP (https://www.cap.org/careers-at-the-cap) for more details Position Summary The Events & Meetings Coordinator plays a vital support role within the Meetings & Events team, ensuring the seamless planning and execution of meetings and events. This position is responsible for coordinating logistics, managing communications, tracking materials, and supporting project timelines to ensure all deliverables are completed on schedule. This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively in a fast-paced environment. The coordinator is essential in keeping internal teams aligned and ensuring a high-quality experience for all event stakeholders. Key Responsibilities Track inventory, shipping, and movement of event materials and supplies Coordinate with exhibitors, vendors, and partners to ensure timely delivery, setup, and execution Monitor event and meeting timelines; proactively identify and address potential delays or issues Draft and distribute event-related communications, updates, and reminders to internal and external stakeholders Prepare detailed internal meeting notes and ensure timely distribution to relevant parties Support communication and coordination across internal teams and external partners Assist with onsite event logistics and execution as needed Provide general administrative and operational support to the Meetings & Events team Triage events and exhibits mailboxes Other duties as assigned Qualifications Bachelor's degree or equivalent experience in event management, hospitality, communications, or a related field preferred 1-3 years of experience in event coordination, meetings management, or administrative support preferred Excellent written and verbal communication skills Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or project management tools Demonstrated ability to manage multiple priorities and meet deadlines Skills & Competencies Strong organizational and time management skills High attention to detail and accuracy Proactive problem-solving mindset Ability to work both independently and collaboratively Strong interpersonal and relationship management skills Work Environment Fast-paced, team-oriented environment May require occasional travel and onsite event support Ability to manage multiple projects simultaneously under tight deadlines

Additional Information:

This position is based out of the Northfield, IL office. Candidates must reside within 75-miles of Northfield and meet in office requirements.

Salary:

$27.00 - $34.00 hourly Equal Opportunity Employer The CAP is an equal opportunity/affirmative action employer, providing equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, creed, color, religion, sex, gender identity and/or expression, national origin, age, ancestry, disability or genetic information, military status, sexual orientation, marital status, citizenship status, order of protection status, homelessness, or any other characteristic protected by federal law and the applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Applicants have rights under

Federal Employment Laws:

Family and Medical Leave Act Equal Employment Opportunity Employee Polygraph Protection Act Job Details Job Family Administration Pay Type Hourly