Excel Data Entry Specialist

Excel Data Entry Specialist Position Overview The Excel Data Entry Specialist will support daily data management tasks, ensuring accurate entry, organization, and maintenance of operational and financial information. This role is ideal for someone early in their career who is comfortable working with spreadsheets, enjoys detail‑oriented tasks, and is eager to grow into more advanced data responsibilities. Familiarity with Yardi is helpful but not required; training can be provided. Key Responsibilities Enter, update, and maintain data in Excel spreadsheets with a high degree of accuracy. Perform basic to intermediate Excel tasks, including sorting, filtering, data validation, and simple formulas. Assist with importing and exporting data between Excel and Yardi (Voyager or Breeze). Review Yardi reports for completeness and flag discrepancies for correction. Support routine data cleanup, formatting, and organization. Help prepare recurring reports using Excel templates and Yardi-generated data. Communicate with internal teams to clarify missing or inconsistent information. Maintain confidentiality and follow established data handling procedures. Required Qualifications 1-3 years of experience in data entry, administrative support, or operations . Proficiency with Microsoft Excel , including basic formulas and data organization. Strong attention to detail and commitment to accuracy. Ability to follow structured processes and meet deadlines. Comfortable learning new software systems, including Yardi . Good communication and organizational skills. Preferred Qualifications Experience with Yardi Voyager or Yardi Breeze . Background in property management, real estate, or accounting environments. Familiarity with pivot tables or more advanced Excel functions (not required but a plus). Interest in developing stronger data analysis skills over time.

Excel Proficiency:

Data Management & Organization — Skilled in sorting, filtering, grouping, and structuring large datasets for clarity and usability. Advanced Formulas & Functions — Proficient with

VLOOKUP/XLOOKUP, IF/IFS, SUMIFS, COUNTIFS, TEXT

functions, and nested logic to automate calculations. Pivot Tables & Pivot Charts — Able to summarize complex data, identify trends, and create dynamic, drill‑down reporting dashboards. Data Validation & Quality Control — Uses validation rules, conditional formatting, and error‑checking to maintain data accuracy and compliance. Reporting & Visualization — Creates clean, professional charts, dashboards, and KPI summaries tailored for leadership decision‑making. Excel Automation — Uses macros, Quick Analysis tools, and formula‑based automation to reduce manual work and increase efficiency. Spreadsheet Design & Optimization — Builds structured, scalable, and user‑friendly templates for recurring processes (payroll, audits, training logs, etc.). Data Import/Export — Comfortable integrating Excel with HRIS, payroll systems, and external data sources. Security & Compliance Awareness — Applies password protection, controlled access, and version management to safeguard sensitive information.

Employment Type:

Part Time /

Temporary Pay Range:

$25.00-30.00

Work Site:

Hybrid / Remote (1-2 days in the office)