Executive Assistant

We are looking for an Executive Assistant to serve as a strategic partner in a fast-paced, AI-enabled executive environment supporting senior leadership in New Jersey. This contract opportunity with potential for a permanent role is suited for someone who can turn complex, high-volume inputs into clear priorities, effective communications, and well-orchestrated execution. The role goes beyond traditional administrative support by emphasizing proactive planning, workflow design, and the use of AI tools to improve speed, accuracy, and decision readiness.

Responsibilities:

• Manage the executive calendar as a strategic planning tool, aligning meetings, priorities, and time blocks to support high-value business objectives.
• Coordinate travel plans from start to finish, including itineraries, logistics, scheduling buffers, and meeting arrangements to ensure smooth executive movement.
• Oversee incoming communications across multiple channels, organize urgent items, draft responses, and route matters to the right stakeholders for timely follow-through.
• Prepare concise summaries, briefing materials, and action-oriented updates so leadership can review issues quickly and make informed decisions.
• Track commitments, deadlines, and next steps across meetings and projects, ensuring open items are monitored through completion.
• Improve day-to-day executive operations by building and refining AI-supported processes that streamline intake, prioritization, drafting, and task closure.
• Partner with internal teams and external contacts to coordinate meetings, conference participation, introductions, and related executive engagements.
• Support operational consistency by helping develop procedures, organizing complex activities, and assisting with cross-functional coordination as business needs evolve.