Executive Assistant

Executive Assistant at Big Impact Tech (BIT) Executive Assistant at Big Impact Tech (BIT) in Haymarket, Virginia Posted in about 22 hours ago.

Type:

full-time

Job Description:

Position Overview:

Big Impact Tech (BIT) is a Small Business providing IT and business management consulting to federal and commercial clients. We deliver mission-focused solutions in data, cloud, cybersecurity, and program management.

Key Responsibilities:

• Manage complex scheduling: coordinate meetings, appointments, travel arrangements, and calendars across multiple priorities.
• Prioritize and triage incoming requests, communications, and tasks to keep the CEO focused and on track.
• Track and allocate time, expenses, and resources appropriately across business, personal, and investment activities.
• Maintain organized digital and physical workspaces, including document categorization, workflow systems, and file management.
• Handle incoming mail, including check deposits and coordination of equipment/setup with IT/systems administrators.
• Run errands and manage personal logistics
• Manage personal and investment-related emails/inbox (some requiring prompt decision making and follow-through).

Qualifications & Requirements:

• Must live in or near Haymarket, VA (or be willing to commute easily); reliable transportation access required
• Proven track record of strong organization, attention to detail, and proactive problem solving.
• Ability to juggle competing priorities, adapt quickly, and maintain composure in a high volume, fast-moving environment.
• Comfortable handling a mix of professional/business and personal tasks with the highest level of confidentiality and discretion (including sensitive financial, personal, and investment information).
• Excellent written and verbal communication skills; able to clarify ambiguities, propose solutions, and collaborate effectively.
• Solid proficiency with standard office tools (e.g., email/Outlook, calendars, Microsoft Office/Google Workspace); tech-savvy and comfortable troubleshooting basic technology issues logically.
• Own laptop required (company computers available occasionally but not dedicated).

Preferred Qualifications:

• Prior experience supporting executives with high-intensity, detail-oriented, or fast-paced work styles (e.g., entrepreneurial founders or similar).
• Familiarity with task management tools, calendar optimization, and workflow systems.
• Strong anticipatory skills and ability to identify/resolve issues before they escalate.
• Experience with personal assistant duties, investment/financial coordination, or trading execution (a plus but not required).

Additional Details:

If you are calm under pressure, exceptionally reliable, and passionate about enabling someone to operate at their best, we encourage you to apply. This is a trusted, impactful position with direct access to an innovative leader in a dynamic tech environment.

What We Offer:

• Comprehensive health, dental, and vision coverage
• PTO / flexible work environment
• The opportunity to shape recruiting processes and culture at a growing, fast-paced company