Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support in a part-time Contract position based in Monterey, California. This opportunity is ideal for someone who brings strong judgment, exceptional organization, and the ability to stay ahead of shifting priorities in a mission-driven nonprofit environment. The role is primarily remote but requires a local candidate who can occasionally connect in person with leadership and team members in Monterey as needed.

Responsibilities:

• Manage a complex calendar for executive leadership, coordinating meetings across changing schedules and multiple time zones.
• Arrange travel plans, prepare itineraries, and handle related logistics to ensure smooth business trips and executive availability.
• Support executive meetings by organizing agendas, materials, scheduling details, and follow-up actions.
• Serve as a reliable partner to leadership by anticipating needs, tracking priorities, and helping maintain momentum on key activities.
• Coordinate communication with internal team members and external contacts in a clear and timely manner.
• Maintain organized records, documents, and administrative workflows using Google Workspace and related tools.
• Assist with special projects tied to the organization's work in areas such as farms, ocean, and housing initiatives.
• Participate in occasional in-person meetings in Monterey with the Executive Director or other staff when needed.