Executive Assistant

Jobs › South Yarmouth, MA › Executive Assistant Cape Light Compact JPE Executive Assistant South Yarmouth, MA Apply Position is responsible for professional & administrative work supporting the Cape Light Compact\'s Energy Efficiency Programs, Electricity Supply Program, & general office operations; all other related work, as required. Multi-functioned position, ideal for a candidate interested in learning the ins & outs of a municipal energy organization, & who thrives on variety, task-oriented work & new challenges, while interacting with people both inside & outside the organization to support daily operations.

ESSENTIAL FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Coordinates with the Compact\'s Chief Administrative Officer & Deputy Director to provide administrative assistance on complex energy-related projects. Projects may be technical &/or administrative in nature. Compiles, organizes & prepares written & digital reports on programs & services for the Cape Light Compact Governing Board, the towns on Cape Cod & Martha\'s Vineyard, state agencies, the media & the general public. Responsible for inventory of marketing materials & related supplies & ordering of office supplies & materials. Assists the Marketing & Communications Coordinator with general marketing tasks such as procurement of quotes for advertisements & printing, gathering of contact information & other tasks to support the promotion of Cape Light Compact?s offerings, including general updates to the website & other digital forms of marketing. Assists with the Cape Light Compact?s electricity supply program; prepares & processes monthly electricity supply auto-enrollment letters & mailing lists, processes received opt-out cards on a weekly basis & answers general electricity supply questions. Handles incoming & outgoing communications including emails, phone calls, & public inquiries & ensures timely responses. Serves as a resource for the public by responding to questions about Cape Light Compact Energy Efficiency & Electricity Supply Programs & directs customers to the appropriate staff person or vendor if needed. Assists Compact Comptroller by supporting the invoice management system including Accounts Payable entries, scanning & QCing invoices, maintaining vendor files, & coordinating with the Compact staff regarding invoice management. Responsible for tracking Compact regulatory & administrative deadlines & coordinating with staff on Compact deliverables. Responsible for Compact?s compliance with the Massachusetts Open Meeting Law requirements; including posting documents for Cape Light Compact activities, takes Cape Light Compact Board Meeting minutes; & maintains Board Member list.

EDUCATION & EXPERIENCE

Associate degree or equivalent, & 3 to 5 years of related experience; or any equivalent combination of education, training, certification, & experience.

KNOWLEDGE, ABILITY, & SKILLS

Knowledge:

Knowledge of the Cape Light Compact & role of municipal aggregators under the Massachusetts Restructuring Law; record keeping & document management, office technology & software including Microsoft Programs (Outlook, Excel, Word, PowerPoint, etc.).

Abilities:

Plan, organize, analyze problems, prepare reports & formulate recommendations; establish & maintain effective working relationships with electric utility customers & public officials; manage multiple assignments & meet deadlines; works independently & ask for direction & prioritization when needed; Ability to communicate effectively, both orally & in writing; remain patient & professional when communicating with members of the public over the phone or in person; Ability to handle multiple tasks, be proactive & be able to reprioritize tasks quickly throughout the day. See complete job description when applying. Active Filters Executive Assistant South Yarmouth, MA Clear All Apply