Executive Assistant

The Opportunity:

Executive Assistant Send resumes: Hayley.christina@capstonesp.com •Must have a law firm background•Position Overview Our distinguished, highly-awarded law firm client is seeking an experienced and polished Executive Assistant to provide direct, high-level support to a Senior Managing Partner whose practice focuses on Estate Planning. This is a unique opportunity to join a respected law firm known for excellence, discretion, and exceptional client service. The ideal candidate is an assertive, confident, and highly organized professional who thrives in a fast-paced legal environment and can seamlessly manage complex priorities while delivering white-glove support to both leadership and high-profile clients. This role requires exceptional judgment, strong executive presence, and the ability to anticipate needs before they arise. This is an exceptional opportunity for a seasoned Executive Assistant who thrives in a high-level legal setting and is eager to play a critical role in supporting a respected Senior Managing Partner and delivering an exceptional experience to sophisticated clients. Key Responsibilities Executive & Calendar Management Manage the Senior Managing Partner's highly complex and ever-changing calendar, including client consultations, court appearances, internal meetings, deadlines, and strategic engagements. Coordinate scheduling logistics with attorneys, paralegals, clients, courts, and outside parties while proactively resolving conflicts and ensuring efficient time management. Anticipate scheduling needs, prepare daily priorities, and ensure the Managing Partner is fully briefed and prepared for upcoming meetings and obligations. Prioritize competing demands and manage multiple deadlines with precision in a fast-paced legal environment. Legal & Administrative Support Prepare, edit, proofread, and finalize legal documents, correspondence, reports, presentations, and client-facing materials with a high degree of accuracy and professionalism. Maintain and organize legal files, client records, and case-related documentation, ensuring all materials are current, confidential, and readily accessible. Support attorneys and paralegals with administrative and legal workflow coordination as needed. Handle confidential and sensitive information with the utmost discretion and professionalism. Client Relations & White-Glove Service Serve as a key point of contact for clients, providing a polished, professional, and high-touch client experience. Respond to inquiries promptly and ensure timely communication between clients and the Managing Partner. Foster and maintain strong relationships with high-profile clients through exceptional service, professionalism, and attention to detail. Support the client experience from initial contact through ongoing engagement with responsiveness and care. Project & Workflow Coordination Assist with special projects, firm initiatives, events, and administrative priorities as assigned. Track deadlines, deliverables, and project timelines to ensure matters stay on schedule. Coordinate follow-up tasks and proactively identify potential issues before they impact workflow. Contribute to the overall efficiency and success of the Managing Partner's practice by maintaining seamless day-to-day operations. Required Qualifications Minimum of 5+ years of experience as an Executive Assistant, preferably within a legal or law firm environment. Prior experience and/or exposure to Estate Planning, Trust Administration, Probate, or related legal practice areas strongly preferred. Proven experience supporting senior attorneys, partners, executives, or high-level leadership in a fast-paced professional setting. Demonstrated ability to manage complex calendars and shifting priorities with confidence and discretion. Strong ability to provide white-glove service to high-profile or sophisticated clientele. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational skills with meticulous attention to detail. Strong written and verbal communication skills. Ability to work independently while collaborating effectively with attorneys, paralegals, and support staff. Strong critical thinking, problem-solving, and proactive decision-making skills. Personal Attributes Assertive, confident, and comfortable supporting a high-level Managing Partner in a demanding legal environment. Highly organized with outstanding multitasking and prioritization abilities. Professional, polished, and client-service oriented. Proactive, resourceful, and solutions-driven. Reliable, punctual, and committed to operational excellence. Maintains confidentiality and handles sensitive matters with integrity and discretion.