Executive Assistant

Description We are looking for an Executive Assistant to support senior leadership in Minneapolis, Minnesota through a contract opportunity with the potential for a permanent role. This role is ideal for someone who excels in a fast-moving environment, brings strong judgment to shifting priorities, and maintains a high level of professionalism in every interaction. The position combines executive support, office coordination, and communication management to help leaders stay organized, prepared, and focused on key business goals.

Responsibilities:

• Oversee complex scheduling for executive leadership, coordinating meetings, conference calls, and daily calendar changes with close attention to timing and priorities.
• Arrange business travel from start to finish, including transportation, lodging, itinerary updates, and related logistics for executives and team members as needed.
• Prepare, organize, and polish materials for internal and external communication, ensuring documents and presentations are accurate and professionally formatted.
• Support office operations by handling scheduling needs, expense documentation, file organization, supply and inventory coordination, shipping activities, and building-related administrative matters.
• Coordinate meetings and events by managing timelines, logistics, materials, and follow-up tasks to ensure a smooth experience for participants.
• Proactively identify administrative or operational obstacles and address them early so leadership can remain focused on strategic work.
• Manage confidential information with discretion while responding effectively to changing business needs and urgent requests.
• Provide additional administrative support and special project assistance as business priorities evolve. Requirements
• Bachelor's degree is preferred, though equivalent relevant experience will also be considered.
• Demonstrated experience supporting C-suite or other senior executives in a high-visibility administrative role.
• Strong proficiency with Microsoft Office applications, including Word, Outlook, Excel, PowerPoint, and Teams.
• Ability to evaluate competing demands, make sound decisions independently, and respond well in ambiguous situations.
• Clear and effective communication skills with the ability to work effectively across departments and with varied stakeholders.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities at once.
• Background in calendar coordination, executive meeting support, and travel planning is highly valued.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .