Executive Assistant to the President

Job Description:

Who We Are Seattle Pacific University is a Christian university fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. The Office of the President serves a central leadership role within the university, supporting institutional vision, governance, strategic priorities, and community engagement. This office works closely with university leadership, the Board of Trustees, faculty, staff, students, alumni, and external partners to advance SPU's mission and long-term institutional health. What We Need Seattle Pacific University is seeking an exceptional Executive Assistant to the President to provide high-level administrative, operational, and strategic support to the President and the Office of the President. This role requires a highly professional, detail-oriented, and relational individual who can effectively manage complex responsibilities with discretion, sound judgment, and exceptional organizational skill. The Executive Assistant serves as a key representative of the President's Office and regularly interacts with senior leaders, trustees, donors, faculty, staff, students, alumni, and external constituents. The ideal candidate thrives in a fast-paced environment, demonstrates excellent written and verbal communication skills, maintains strict confidentiality, and possesses the maturity and professionalism necessary to support executive leadership and governance operations at the highest level of the university. This is an on-campus position based in Seattle, WA and is not eligible for remote work. What You'll Do Executive & Administrative Leadership Manage the day-to-day administrative operations of the President's Office Provide high-level administrative and operational support to the President Coordinate complex schedules, logistics, communications, and follow-up activities Assist with travel planning, itineraries, and preparation for university and external engagements Supervise and support the Assistant to the Executive Offices Board of Trustees & Governance Support Coordinate agendas, meeting materials, and communications for the Board of Trustees, Executive Committee, and Trusteeship Committee Oversee the preparation and production of Board meeting materials and secure Board portal management Serve as Recording Secretary for the Board of Trustees Maintain official governance records, including Board minutes, bylaws, board actions, trustee appointments, and committee assignments Coordinate communication, logistics, and support for Trustees and prospective Trustees Communication & Institutional Coordination Assist the President with communications and presentations for faculty, staff, students, alumni, churches, donors, and other constituents Maintain effective coordination and communication with vice-presidential offices and university leadership Support preparation of reports, presentations, and materials for leadership meetings and Board engagement Respond to inquiries and assist internal and external constituents with professionalism, diplomacy, and sound judgment Events & Relationship Management Coordinate planning and logistics for President-sponsored events and institutional gatherings Support university events involving the President, including ceremonies, recognition events, donor functions, and campus celebrations Partner with Campus Dining, Facilities, Advancement, and other university offices to support event planning and execution Assist with donor relations activities and presidential advancement events in partnership with University Advancement Operational & Financial Coordination Support budget development, expense tracking, approvals, and monitoring for the President's Office and related accounts Coordinate personnel action documents, leave reports, and administrative workflows Assist with management of special projects, confidential materials, and executive-level operational priorities What You Bring Bachelor's degree or equivalent experience Minimum of 5 years of executive administrative support experience, preferably in higher education or another complex professional environment Exceptional organizational skills and attention to detail Excellent written, verbal, and interpersonal communication skills Demonstrated ability to manage confidential and sensitive information with professionalism and discretion Ability to anticipate needs, think strategically, and manage multiple priorities with accuracy and sound judgment Strong relationship-building skills and the ability to work effectively with senior leaders, trustees, donors, faculty, staff, students, and external constituents Professional presence, maturity, diplomacy, and strong customer service orientation Ability to work collaboratively while representing the President and the university with excellence and integrity Strong proficiency with Microsoft Office applications, including

Outlook, Word, Excel, PowerPoint, and Forms Mission Alignment:

A personal commitment to Christian faith; enthusiasm for supporting SPU's mission; alignment with the University's Statement of Faith; and willingness to uphold the lifestyle standards of our Christian community Preferred Qualifications Master's degree Experience supporting executive leadership in higher education, nonprofit, faith-based, or similarly complex organizations Experience supporting Boards, governance operations, executive communications, or donor relations activities Experience in communications, public relations, or institutional event coordination Familiarity with systems such as Workday, JIRA, EMS, or similar administrative and scheduling platforms

Compensation & Position Details Status:

Full-time, exempt

Compensation:

Starting salary of $87,500 with upward consideration commensurate to experience and qualifications

Location:

On-campus in Seattle, WA (not eligible for remote work)

Benefits:

SPU pays employee premiums for medical, dental, and vision insurance; provides HSA/HRA contributions; contributes 7% to a retirement account with immediate vesting (as eligible); and offers a tuition discount program for employees and qualified dependents.

Additional Information:

How to Apply Please complete the online application through Workday and be prepared to submit the following materials: Resume Cover Letter We look forward to hearing how your unique talents and giftings make you a great fit for this role and how you can contribute to the mission of SPU! Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. Seattle Pacific University seeks applicants committed to its Christian mission. As part of our mission of cultural engagement, SPU is committed to building an excellent staff and faculty that reflects a broad range of talents, experiences and perspectives. Valuing the full array of God's created humanity is an ethos that is inseparable from our Christian faith. At SPU, we recognize this full human array as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment is a desire to represent the breadth of God's kingdom more fully. We strive to become a workplace to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU! Seattle Pacific University provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please contact the Human Resources Department at (206)281-2809, or email hr@spu.edu. Notification must be given at least five (5) working days before the accommodation is needed. This small volume,

SPU:

Who We Are, gathers key documents that articulate the identity and guiding principles of Seattle Pacific — our statement of faith, our enduring commitments, and our expectations for life together in a diverse, academic community. These statements are more than policies; they form the shared framework within which we pursue our mission as educators, scholars, staff, and colleagues. SPU is committed to helping all members of the SPU community provide for their own safety and security. Each year, in compliance with federal law, SPU publishes an Annual Security and Fire Safety Report. This compliance document is available on the SPU website. A print version of the Annual Security and Fire Safety Report is available at the Office of Safety and Security at 601 West Emerson Street, Seattle, WA 98119, or you can request that a copy be mailed to you by calling 206-281-2922. SPU's report contains information regarding campus security and personal safety including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures, and other matters of importance related to security and safety on campus. The report also contains information about reported crimes for the three previous calendar years that occurred on campus; in certain off-campus buildings or property owned or controlled by SPU; and on public property within or immediately adjacent to and accessible from, the campus In addition, the report contains information about fires occurring in on-campus student housing facilities during the three preceding calendar years. This information is required by law and is provided by the Seattle Pacific University Office of Safety and Security.