Executive Coordinator / Project Lead (Confidential Client)

Executive Coordinator / Project Lead (Confidential Client) at August Venture Talent Executive Coordinator / Project Lead (Confidential Client) at August Venture Talent in Sausalito, California Posted in 43 minutes ago.

Type:

full-time

Job Description:

The Opportunity August Venture Talent is the hiring partner for a highly respected, founder-led firm entering a pivotal phase of growth. The company has spent decades shaping globally recognized brands and is now expanding its capabilities-integrating AI into its workflows, taking on increasingly complex client engagements, and operating at a higher level of visibility. To support this next phase, they are hiring an Executive Coordinator / Project Lead -a role that sits at the operational center of the business. This is not a traditional Executive Assistant role. And it's not a conventional project management job. It's a high-trust, high-ownership role for someone who ensures that leadership priorities, client work, and internal execution all move forward-consistently, clearly, and without friction. What This Role Is You are the execution engine behind the business. You sit at the intersection of: leadership priorities client engagements internal coordination Your job is simple to describe-but difficult to do well: Nothing stalls. Nothing slips. Everything moves forward. Who This Role Is For This role tends to attract people who have outgrown more narrowly defined positions.

Typical backgrounds include:

Senior Executive Assistant with real project ownership Agency Project Manager used to driving client work Startup Generalist who thrives in fast-moving environments Someone comfortable managing the founder's calendar and inbox -- this is where the company's relationships and business partnerships start. What You'll Do Partner with Leadership Manage inbox, calendar, and daily priorities with strong judgment Prepare meetings, materials, and follow-ups Ensure leadership stays focused on highest-value work Anticipate needs and remove friction Drive Project Coordination Coordinate 10-15 active client projects simultaneously Track timelines, milestones, and deliverables Identify bottlenecks and push work forward Close loops-consistently and proactively Support Client Engagement Participate in client meetings as a credible, prepared presence Manage communication flow, follow-ups, and next steps Ensure clients experience responsiveness and clarity Support Growth & Initiatives Assist with proposals, research, and partnership efforts Maintain trackers and support execution of key initiatives Integrate AI into Workflows Use tools like ChatGPT, Claude, and others to improve output Help implement more efficient, AI-enabled workflows Continuously look for ways to improve how work gets done What Success Looks Like 3 Months You've taken control of scheduling, inbox, and meeting flow Projects are organized and moving consistently Leadership feels immediate relief 6 Months You're independently driving multiple workstreams Bottlenecks are identified and resolved early Clients trust your follow-through 12 Months You are a central, trusted operator within the firm Execution is faster, clearer, and more reliable because of you You are viewed as indispensable What We're Looking For Proven track record of driving outcomes , not just completing tasks Ability to manage multiple priorities without losing clarity Strong judgment and context awareness High initiative-you don't wait to be told what to do Professional presence and strong communication skills Comfort operating in ambiguity and high-expectation environments Active use (or strong interest) in AI tools Who Will Struggle Here Those who prefer clearly defined roles and step-by-step direction Those who need structure to operate effectively Those who are task-oriented but not ownership-oriented Those looking for a low-intensity or highly predictable role Compensation $120K-$140K base salary Performance-based bonus Full benefits package