Facilities Coordinator

Summary Statement For more than a century Ottobock has pursued the mission of helping people living with limb loss or mobility challenges regain or maintain their freedom of movement. We do this through the development of leading prosthetic, orthotic and wheelchair innovation and an unwavering commitment to delivering superior patient care experiences. As a growing healthcare company, we continue to invest in both our people and new service offerings. With more than 10,000 employees worldwide and 1,100 across North America, we are dedicated to advancing the O&P industry and improving the lives of the people served by it. We are looking for a Facilities Coordinator to join our team in Austin! (onsite M-F) The Facilities Coordinator is responsible for coordinating facilities, workplace operations, and administrative services across multiple U.S. office locations. This role ensures safe, efficient, and well-maintained work environments by managing work orders, vendors, office services, and fleet administration while maintaining compliance with Ottobock N.A. standards. Duties & Responsibilities Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication. Maintain tracking systems, documentation, and status reporting for all facilities requests. Support daily workplace operations across multiple OBNA office locations. Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment. Obtain and distribute Certificates of Insurance (COIs) as required. Coordinate vendors and monitor performance and compliance. Process invoices, expense documentation, and reconciliations. Administer fleet records, scheduling, and accident documentation. Meet productivity, quality, and Corporate Compliance standards. Perform other duties and special projects as assigned. Qualifications 3+ years of experience in facilities management, workplace operations, office administration, or a related field
Experience supporting multiple office locations or a geographically dispersed portfolio
Ability to manage priorities across sites with different needs and stakeholders
Experience coordinating with remote vendors and property management across regions and time zones
Experience managing facilities vendors, including pest control, landscaping, and building maintenance
Experience with fleet administration, asset management, or similar operational responsibilities preferred
Strong organizational skills with the ability to manage competing priorities
Proven problem‑solving skills in a multi‑site environment
Ability to work independently while collaborating effectively with cross‑functional teams
Strong communication, customer service, and stakeholder management skills
Proficiency in Microsoft Office and administrative systems
Benefits Medical Vision Dental Health savings accounts with employer contribution Flexible spending account options Company-paid life insurance policy Paid time off Company holidays Floating holidays 100% company-paid short & long-term disability 401k match up to 3.5%