FACILITIES COORDINATOR

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market. Learn about our Planet Passionate initiatives: https://www.youtube.com/watch?v=EEeIS55WMOk At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability. Ready to be part of our team? We are looking for a Part-Time Facilities Coordinator for our Deland, FL office!

Summary:

The Facilities Coordinator will be a key person for maintaining the overall condition, functionality, and appearance of our corporate headquarters and adjacent campus areas. This role ensures the facility remains in "like-new" condition by coordinating minor repairs and vendor activity and identifying when issues should be addressed through building contractor warranties versus standard maintenance. The ideal candidate is proactive, detail‑oriented, and committed to maintaining a clean, safe, and efficient work environment. This is a part-time job, averaging 20-25 hours per week between 7 a.m. and 6 p.m. (flexibility may be necessary.) The typical workweek is Monday-Friday, occasional weekend work, if needed.

Essential Duties:

Be a welcoming, knowledgeable, and responsive ambassador to all employees and guests regarding any questions or issues related to our facilities. Administer and monitor the facilities ticketing system, coordinating responses and providing regular status reports to management. Monitor overall building condition and proactively identify maintenance or repair needs to preserve "new building" standards, escalating issues as appropriate. Coordinate and oversee routine building maintenance activities, including minor repairs related to walls, doors, locks, fixtures, flooring, lighting, plumbing, and basic HVAC issues, ensuring timely completion by appropriate resources. Assess reported facility issues to determine potential warranty coverage and coordinate service requests with contractors or vendors when applicable. Manage and coordinate vendor relationships, including scheduling service visits, confirming the scope of work, and verifying completion in alignment with safety and quality expectations. Oversee and validate the quality of work performed by contractors and the suitability of materials and supplies used. Develop, maintain, and coordinate execution of a preventative maintenance schedule with internal teams and external service providers. Track and maintain documentation related to work orders, inspections, vendor activity, and warranty-related services for accuracy and compliance. Conduct regular facility walkthroughs to identify wear-and-tear, safety concerns, or improvement opportunities, and coordinate corrective actions. Coordinate facility support for office operations teams during moves, furniture reconfigurations, workstation setups, and minor equipment installations. Oversee coordination of exterior maintenance to ensure grounds, parking areas, and common spaces remain orderly, safe, and hazard-free. Foster collaborative relationships with service partners, vendors, and internal departments to ensure efficient, well-coordinated facility operations. Follow the Group Code of Conduct and Group Compliance policies. Follow Compliance requirements per "

KNA-SOP-1705

Compliance Roles and Responsibilities." Perform all other related duties as assigned. Education/Experience High School Diploma or equivalent required. 5+ years of experience in facilities maintenance, building operations, or similar environments. Experience in a large corporate office or meeting/convention center environment is highly desirable. Demonstrated experience working with contractors and engineers on basic electrical, plumbing, mechanical, and structural repair tasks. Comfortable and articulate while interacting with vendors, contractors, and employees at all levels. Ability to read simple blueprints or equipment manuals, preferred. Fluent in English, bilingual in Spanish is a plus. Personal Attributes The successful candidate will demonstrate the following attributes: Service ‑ Oriented & Solutions ‑ Focused Brings a genuine "can‑do" mindset to daily interactions and problem-solving. Approaches requests with responsiveness, follow‑through, and pride in quality outcomes. Sees facilities support as a critical service that enables others to do their best work. Professional, Approachable Presence Is warm, courteous, and approachable while maintaining appropriate professional boundaries. Creates confidence and trust through steady, respectful interactions with employees, visitors, vendors, and leadership. Serves as a visible, positive ambassador of the workplace environment. Calm, Composed & Reliable Maintains composure and sound judgment in a dynamic, active office environment. Handles competing requests and unexpected issues with patience, dependability, and steady execution. Clear & Articulate Communicator Communicates clearly and respectfully in both written and verbal interactions. Is comfortable explaining issues, next steps, and expectations to a wide range of stakeholders. Effectively coordinates between employees, contractors, and service providers. Detail ‑ Oriented with Practical Judgment Notice details others may overlook and takes ownership in addressing them. Applies practical judgment to resolve issues efficiently and appropriately. Balances thoroughness with a pragmatic, "right‑sized" approach to facilities needs. Corporate Environment Fit Demonstrates professionalism, discretion, and respect for organizational standards. Understands the importance of appearance, safety, and consistency in a corporate workplace. Models' accountability, reliability, and integrity in all interactions.

Physical Demands:

The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodation may be made to enable individuals with disabilities to perform key responsibilities.

Strength & Mobility:

This position primarily involves seated work, with occasional standing or walking as needed. Must be able to exert up to 50 lbs. of force occasionally, up to 20 lbs. frequently, and a negligible amount constantly to lift, carry, push, or pull objects.

Dexterity & Coordination:

Frequent use of hands and fingers for typing, handling documents, operating office equipment, and interacting with digital tools.

Visual & Auditory Requirements:

Requires specific vision abilities, including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus for reading, computer work, and document review.

Cognitive & Communication Demands:

Requires sustained mental focus, problem-solving, and analytical skills. Effective verbal and written communication, including collaborating with others, phone calls, emails, and in-person discussions.

Work Environment:

Typical office setting with controlled lighting, temperature, and noise levels.