Finance & Admin Coordinator

About Valley Signs At Valley Signs, we don't just make signs — we elevate brands. From bold architectural signage to creative brand environments, we partner with organizations across New York and beyond to bring their identity to life. We operate with cutting-edge capabilities, a growing nationwide vendor network, and a commitment to professionalism, creativity, and quality in everything we do. We call it the Valley Signs Experience — a disciplined, relationship-first approach where every project tells a story. If you thrive in a high-accountability environment where systems matter, details count, and your work directly supports growth, you'll feel right at home here. About the Role Valley Signs is seeking a highly organized and detail-driven Finance & Administrative Coordinator to support our daily financial operations and internal documentation systems. This role reports directly to the Owner and plays a critical part in protecting cash flow, invoicing discipline, vendor coordination, and documentation integrity.

Important Note:

This role focuses on day-to-day financial operations and organization. A third-party bookkeeper handles higher-level accounting functions such as reconciliations, compliance, and financial reporting. Key Responsibilities Financial Operations Issue customer invoices (deposits, progress billing, and final invoices) Monitor accounts receivable and conduct professional follow-ups Upload and organize vendor bills for approval Assist with weekly cash flow tracking and reporting Maintain clean, accurate financial documentation Record deposits and ensure all supporting documentation is complete Coordinate with external bookkeeper to support accurate records Documentation & Administrative Support Maintain organized digital job files Ensure documentation accuracy across all projects Organize vendor records and compliance-related files Prepare onboarding paperwork for new hires Maintain employee personnel files Keep all records organized and audit-ready What Success Looks Like Invoices issued within 1 business day of trigger Accounts receivable is consistently organized and controlled No missed bills, lost documentation, or payment surprises Weekly finance updates are prepared and efficient Files and records are always organized and easy to access Who You Are Highly detail-oriented and organized Comfortable working within structured systems Professional and confident communicating with customers Consistent follow-through and strong accountability Self-motivated and dependable Experience with invoicing, AR, bookkeeping support, or administrative coordination preferred QuickBooks Online experience is a plus (not required)

Pay:

$18.00

• $24.

00 per hour

Work Location:

In person Finance & Admin Coordinator 1960 State Route 8, Clayville, NY 13322 $18

• $24 an hour
• Part-time $18
• $24 an hour
• Part-time About Valley Signs At Valley Signs, we don't just make signs — we elevate brands.

From bold architectural signage to creative brand environments, we partner with organizations across New York and beyond to bring their identity to life. We operate with cutting-edge capabilities, a growing nationwide vendor network, and a commitment to professionalism, creativity, and quality in everything we do. We call it the Valley Signs Experience — a disciplined, relationship-first approach where every project tells a story. If you thrive in a high-accountability environment where systems matter, details count, and your work directly supports growth, you'll feel right at home here. About the Role Valley Signs is seeking a highly organized and detail-driven Finance & Administrative Coordinator to support our daily financial operations and internal documentation systems. This role reports directly to the Owner and plays a critical part in protecting cash flow, invoicing discipline, vendor coordination, and documentation integrity.

Important Note:

This role focuses on day-to-day financial operations and organization. A third-party bookkeeper handles higher-level accounting functions such as reconciliations, compliance, and financial reporting. Key Responsibilities Financial Operations Issue customer invoices (deposits, progress billing, and final invoices) Monitor accounts receivable and conduct professional follow-ups Upload and organize vendor bills for approval Assist with weekly cash flow tracking and reporting Maintain clean, accurate financial documentation Record deposits and ensure all supporting documentation is complete Coordinate with external bookkeeper to support accurate records Documentation & Administrative Support Maintain organized digital job files Ensure documentation accuracy across all projects Organize vendor records and compliance-related files Prepare onboarding paperwork for new hires Maintain employee personnel files Keep all records organized and audit-ready What Success Looks Like Invoices issued within 1 business day of trigger Accounts receivable is consistently organized and controlled No missed bills, lost documentation, or payment surprises Weekly finance updates are prepared and efficient Files and records are always organized and easy to access Who You Are Highly detail-oriented and organized Comfortable working within structured systems Professional and confident communicating with customers Consistent follow-through and strong accountability Self-motivated and dependable Experience with invoicing, AR, bookkeeping support, or administrative coordination preferred QuickBooks Online experience is a plus (not required)

Pay:

$18.00

• $24.

00 per hour

Work Location:

In person