Project Accountant

Description We are looking for a detail-oriented Project Accountant to support the financial administration of construction projects in Agoura Hills, California. This role focuses on establishing projects correctly at the outset, maintaining reliable cost records, and ensuring billing and payment activity aligns with contract terms. The ideal candidate brings strong project accounting experience, exercises sound judgment with financial documentation, and works effectively with project teams, vendors, and clients to keep reporting accurate and timely.

Responsibilities:

• Examine contract documents to determine billing terms, retention provisions, insurance obligations, and accounting considerations before project launch.
• Configure new projects in QuickBooks Online and Procore with the appropriate cost structure, billing setup, markup rules, and tracking elements needed for accurate reporting.
• Record and maintain current project financial activity by reviewing and posting invoices, subcontractor charges, employee reimbursements, and card transactions with proper support and coding.
• Investigate discrepancies such as incorrect coding, missing documentation, or questionable charges, and partner with project staff and vendors to resolve issues promptly.
• Compare labor and project spending against budgets and billing assumptions, flag emerging overruns, and help project managers address changes through updates and approvals.
• Administer accounts payable for assigned projects by confirming invoice accuracy, securing approvals, and coordinating payments based on contractual obligations and project priorities.
• Prepare monthly client invoices under cost-plus agreements, assemble required backup, track reimbursable items and retention, and submit billing within required deadlines and formats.
• Monitor potential and approved change orders to ensure they are documented, reflected in financial records, and included in billing at the appropriate time.
• Assist with month-end activities by reconciling project costs, receivables, billings, and retention balances, while supporting accruals, journal entries, reporting, audits, and related financial requests. Requirements
• Experience in project accounting, preferably within construction or a project-driven environment.
• Working knowledge of contract review, project billing, retention, change order tracking, and revenue recognition practices.
• Proficiency with QuickBooks Online and Procore for project setup, transaction processing, and financial monitoring.
• Strong ability to review financial documentation for accuracy, completeness, approvals, and proper coding.
• Understanding of accounts payable, accounts receivable, and accrual-based accounting concepts.
• Ability to identify cost variances, billing issues, and financial risks early and communicate them clearly to stakeholders.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and competing payment priorities.
• Effective written and verbal communication skills for collaborating with project teams, clients, and vendors.

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