Staff Accountant/Payroll Specialist

Position Summary The Staff Accountant/Payroll Specialist is a highly trusted, detail-oriented role responsible for supporting the accounting department, with special focus on accounts payable and payroll administration. This position requires strong technical expertise, discretion in handling confidential information, and the ability to manage recurring deadlines across multiple systems. This role plays a critical part in maintaining compliance with California and federal laws, wage and hour laws, payroll tax requirements, benefits regulations, and reporting obligations. Essential Duties & Responsibilities Accounts Payable / Vendor Management Upload and route vendor invoices through AP software for approval and processing. Assign accurate GL and department codes to invoices in the AP software. Manually enter vendor invoices into Sage Intacct, including utilities, legal, and miscellaneous invoices not processed through AP software. Prepare and process weekly Accounts Payable payment runs in a timely and accurate manner. Prepare and file annual 1099-NEC/1099-MISC forms and related reporting. Reconcile AP subledger to General Ledger monthly and resolve variances. Review and process vendor statements and resolve discrepancies. Maintain vendor master file, including W-9 collection and 1099 setup. Maintain organized records in accordance with retention and audit requirements. Corporate Credit Card Administration Assign proper GL and department codes to credit card transactions for all buildings. Monitor receipt uploads and follow up with cardholders to ensure policy compliance. Support reconciliation and internal controls related to corporate card usage. Employee Expense Reimbursements Review and process employee expense reimbursements in compliance with company policy and California reimbursement requirements. Ensure expenses are properly documented, approved, and coded prior to payment. Payroll Administration & Compliance Calculate and prepare final paychecks and manual payroll checks in compliance with California wage and hour laws, including final pay requirements. Process and respond to EDD forms, including Disability Insurance (DI), Paid Family Leave (PFL), Unemployment Insurance (UI) claims, and EDD audit requests. Process and submit garnishments and child support orders through Paycor in accordance with legal timelines. Respond to Verification of Employment (VOE) requests in a timely manner. Prepare and submit monthly Bureau of Labor Statistics (BLS) reports, as required. Prepare, review, and file annual EEO-1 and California Pay Data Reports. Respond to payroll tax notices and coordinate resolution with Paycor and applicable agencies. Learn and utilize Paycor reporting modules to support payroll, compliance, and audit reporting needs. Prepare employee documentation and reports in response to subpoenas and legal requests, maintaining confidentiality and accuracy. Accounting Support Support monthly, quarterly, and annual financial closing activities. Support financial audits and prepare audit schedules related to AP, payroll, and liabilities. Analyze AP and payroll accounts for unusual variances and report findings. Perform bank reconciliations (or assist as needed). Monitor and maintain internal controls over AP and payroll processes. Identify and recommend process improvements and automation opportunities (especially in Sage Intacct and Paycor). Serve as backup for other accounting functions during staff absences. Office & Purchasing Support Place office and operational supply orders through Amazon and approved vendors. Support cost-effective purchasing practices. Perform other duties and support projects as required. Qualifications Minimum 5 years of experience in accounts payable, payroll administration, benefits administration, or accounting support. Strong knowledge of California payroll, benefits, and compliance requirements. Experience with Sage Intacct, Ottimate, Ramp, and Paycor preferred but not required. Solid understanding of GL coding, payroll processing, benefits reconciliation, and regulatory reporting. Proficiency in Microsoft Excel and standard office software. Exceptional attention to detail and ability to meet strict deadlines. Ability to handle confidential employee and financial information with discretion.

AA, BA/BS

in Accountancy preferred. Physical & Work Requirements Ability to sit for extended periods and work at a computer. Ability to occasionally lift up to 25 pounds . Regular attendance is required. Equal Employment Opportunity Statement We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other status protected by applicable law. California Applicant Privacy Notice Applicants are advised that personal information will be collected and processed in accordance with the California Consumer Privacy Act (CCPA) and applicable privacy laws.

Pay:

$65,000.00 - $100,000.00 per year

Benefits:

401(k) matching Health insurance

Work Location:

In person