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Accounts Payable Staff Accountant
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Robert Half
Lafayette, CA (In Person)
Full-Time
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Job Description
Description We are looking for an Accounts Payable Staff Accountant to join a wholesale distribution organization in Lafayette, California. This position is ideal for an accounting specialist who can manage high-volume invoice activity, confirm payment accuracy, and keep financial records organized and precise. The role will support accounts payable operations by reviewing documentation carefully, assigning costs correctly, and processing payments with strong attention to compliance and timeliness.
Responsibilities:
- Review and process a large volume of vendor invoices with a strong focus on accuracy, completeness, and timely entry.
- Compare purchase orders, invoices, and supporting records to confirm that charges align before approving payment.
- Audit freight, courier, and storage-related billings to verify rates, quantities, and supporting details.
- Enter payable transactions in QuickBooks Online and assign expenses to the appropriate project or account.
- Prepare and submit vendor payments, including transactions completed through online credit card methods.
- Reconcile expense documentation and payment records to maintain consistency within the general ledger.
- Support 1099 reporting activities by maintaining organized vendor data and validating eligible payments.
- Investigate discrepancies with invoices or payment details and follow through to resolution with internal and external contacts. Requirements
- 3+ years of experience in accounts payable or staff accounting roles.
- Hands-on experience with invoice review, account coding, and high-volume payment processing.
- Working knowledge of three-way matching and invoice verification procedures.
- Experience using QuickBooks Online for accounts payable entries and financial recordkeeping.
- Familiarity with expense reports, general ledger impact, and vendor payment reconciliation.
- Ability to review detailed billing information carefully and identify inconsistencies before payment.
- Experience handling 1099-related processes and documentation is required.