Staff Accountant

Description We are looking for a detail-oriented Staff Accountant to join our team on a Contract basis in Petaluma, California. This position will play a key role in improving accounting operations by supporting the setup and rollout of Bill.com, strengthening accounts payable and receivable processes, and helping ensure a smooth user experience. The ideal candidate brings hands-on accounting knowledge, strong system implementation experience, and the ability to work effectively with cross-functional partners.

Responsibilities:

• Oversee the deployment of Bill.com from initial configuration through launch, ensuring the platform is aligned with business and accounting needs.
• Coordinate the transfer of financial records from QuickBooks into Bill.com, including vendor and customer details, account structures, and outstanding transactions.
• Review migrated information before and after conversion to confirm completeness, accuracy, and proper reconciliation of records.
• Set up workflow rules, access levels, approval paths, payment options, and synchronization preferences to support day-to-day operations.
• Evaluate current accounts payable, accounts receivable, and payment procedures to identify opportunities for better automation and process consistency.
• Build and refine accounting workflows within Bill.com to support internal controls, compliance expectations, and operational efficiency.
• Deliver user training, create reference materials, and provide practical guidance to help teams adopt new tools and processes confidently.
• Offer post-launch assistance by troubleshooting issues, making system improvements, and documenting final configurations for long-term ownership. Requirements
• At least 3 years of practical experience working with Bill.com implementations or platform administration.
• Strong working knowledge of QuickBooks Online in an accounting environment.
• Solid understanding of accounts payable, accounts receivable, general ledger activity, and core accounting processes.
• Experience supporting data conversions, validating migrated records, and performing reconciliations.
• Ability to turn operational and accounting needs into effective system setups and workflow designs.
• Strong communication skills with both finance professionals and non-technical stakeholders.
• Background in journal entries, corporate tax, sales tax, or related accounting functions is highly valued.

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