Construction Project Accountant

POSITION OVERVIEW

The Project Accountant (PA) is responsible for accurately recording and processing the financial transactions of assigned projects for RSVC Company. This includes daily tasks such as accounting for costs in the correct cost code (job costing), preparation of client pay applications, commitment accounting including lien release management, and payment processing to subcontractors and vendors. This individual will maintain project-related accounting records, ensuring accuracy and compliance to company accounting policy and procedures. The Project Accountant will operate as a self-starter and will proactively address financial issues and provide detailed and timely reports to project managers and management. Additionally, they will oversee budget accounting accuracy, track and record expenses, and ensure timely billing and collections. The Project Accountant role is crucial as it ensures the financial health and success of each project, while also supporting overall financial planning and analysis for RSVC Company. The project accountant records and reports the financial activity of a project to support the needs of the accounting department, construction division, and project level needs. They support the Project Manager, who is the lead manager for the project and liaison to the client. The Project Accountant will maintain the highest level of professionalism and ethics in the performance of their job duty and cooperate and contribute to the accounting team and project teams that they support.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Project & Contract Setup Set up new projects in accounting systems, including contracts, budgets, and schedules of values Review prime contracts for billing terms, retention, and compliance requirements Maintain accurate project documentation including change orders and preliminary notices Billing & Accounts Receivable Prepare and submit monthly client pay applications (AIA billing) Track and manage collections in accordance with contract terms Investigate and resolve any billing discrepancies Identify opportunities for additional billings or revenue recognition Subcontractor & Accounts Payable Management Collect, review, and process subcontractor invoices Ensure subcontractor compliance, including insurance, lien releases, and required documentation Process subcontractor payments in accordance with contract terms Maintain accurate lien release tracking for all vendors and subcontractors Job Costing & Financial Management Accurately code and track all project costs by cost code Monitor budgets and job cost reports for accuracy and completeness Investigate variances and unbilled costs Assist with month-end close related to project financials Project Financial Reviews & Reporting Partner with Project Managers to conduct monthly job cost review meetings Perform monthly budget audits to ensure financial accuracy and cost control Reconcile prime contracts and subcontracts, including all change orders Support cash flow management and forecasting at the project level Project Closeout Reconcile all project financials upon completion Ensure all final billings, costs, and lien releases are complete and accurate Assist with audits as needed Misc. Additional tasks requested from Project Accounting Lead or Controller Strict monthly billing deadlines

EDUCATION AND EXPERIENCE REQUIREMENTS

Minimum 5+ years of project accounting experience within a general contractor environment Strong understanding of construction accounting and job costing Experience managing multiple projects simultaneously

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Proficiency in Procore (required) Strong experience with job costing and budget tracking Experience with client billing (AIA pay apps) Knowledge of subcontractor compliance and lien release processes Strong understanding of construction contracts and change orders Ability to thrive in a fast-paced, deadline-driven construction environment Excellent organizational, analytical, and problem-solving skills Ability to work both independently and collaboratively with project teams Ability to maintain a high level of professionalism and professional demeanor in all communications

PHYSICAL REQUIREMENTS

Ability to lift and carry office materials and supplies weighing up to 25 pounds occasionally Occasional bending, stooping, reaching, pushing, and pulling to access files, office equipment, or supplies Prolonged periods of sitting at a desk and working on a computer Regular use of hands and fingers for typing and handling documents Ability to stand and walk for short periods during meetings or while retrieving files and office materials Frequent reading of documents, computer screens, extended screen time throughout the workday Ability to communicate clearly and effectively, both verbally and in writing, in person and via phone or virtual platforms Maintain focus, accuracy, and attention to detail while working under deadlines and managing multiple priorities Position is primarily performed in an indoor, professional office environment

IT REQUIREMENTS

General knowledge and understanding of Microsoft Office Technology Teams/SharePoint/Outlook for Email/Word/Excel/PowerPoint Procore Cloud based ERP systems with comprehensive accounting tools General ability to utilize cellular phone/iPad or Tablet/Laptop for

Work Purposes Pay:

$32.00 - $41.00 per hour

Benefits:

401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid sick time Paid time off Parental leave Vision insurance People with a criminal record are encouraged to apply

Experience:

Project Accounting:

5 years (Required)

Work Location:

In person