Accounting Generalist

Job Description Are you detail-oriented, organized, and genuinely excited to support a growing accounting team? Do you enjoy working with numbers, invoices, payments, vendors, customers, and internal teams to keep business operations moving smoothly? If so, Ace Uniforms may be the place for you. Serving the community since 1958, Ace Uniforms is a retailer of uniforms and accessories for law enforcement, medical, and hospitality professionals. We develop customized uniform programs for organizations across the nation by leveraging a trusted supplier network, along with our in-house embroidery and tailoring services. We pride ourselves on the strong relationships we have built with our customers, vendors, and community over the decades and are looking to add a reliable and motivated team member to our accounting department. We offer a competitive compensation package that includes benefits and bonus potential for great performance. Benefits Medical, dental, and vision insurance Free life insurance 401(k) with company match Employee discount in all stores Paid time off Paid sick leave in accordance with applicable law General Job Description The Accounting Generalist will provide entry-level accounting and administrative support across multiple areas of the Finance/Accounting Department. This position is responsible for assisting with accounts payable, accounts receivable, payment posting, invoice support, vendor and customer communication, deposit preparation, document organization, data entry, reconciliations, and other general accounting tasks as needed. This role is designed for someone who is dependable, detail-oriented, eager to learn, and comfortable working with numbers, records, customers, vendors, and multiple computer systems. The Accounting Generalist will support the department by helping ensure invoices, payments, vendor records, customer account records, deposits, and related accounting tasks are handled accurately and timely. This is a general accounting support role and may assist in different areas of the department depending on business needs. From time to time, this position may also assist with reporting, filing, month-end support, collections support, payment research, vendor follow-up, customer account support, and special projects assigned by leadership. The Person in This Role Will Possess Strong attention to detail A positive attitude and willingness to learn Strong organizational skills Ability to follow processes, procedures, and instructions Comfort working with numbers, invoices, payments, vendor records, customer accounts, and computer systems Strong written and verbal communication skills Ability to communicate professionally with customers, vendors, internal teams, and leadership Strong listening and comprehension skills Ability to work independently and as part of a team Ability to maintain confidentiality with financial, customer, vendor, employee, and company information Ability to multitask and manage competing priorities A customer-service mindset when supporting internal departments, customers, and vendor partners Flexibility to assist in different areas of accounting as business needs change Must Be a Fit With Our Company Core Values Provide legendary customer service by making genuine connections and acting with a customer-first attitude Have pride in what you do Be passionate about your work Show respect at all times What You Will Be Doing The following duties are not intended to be all-inclusive. Other duties may be assigned as business needs require. Assist with accounts payable and accounts receivable functions Assist with processing vendor invoices through the Company's accounting and AP systems Review invoices and supporting documentation for accuracy and completeness Assist with matching invoices to purchase orders, receipts, or other supporting documentation Help maintain vendor files, invoice records, and payment documentation Assist with vendor communications regarding invoices, statements, payment status, and documentation Assist with processing and applying customer payments accurately and timely Assist with cash application, check payments, credit card payments, ACH payments, and other payment records Help prepare, organize, and document bank deposits Assist with releasing customer invoices and reviewing invoice records for accuracy Support customer account maintenance, including researching balances, credits, unapplied payments, and discrepancies Assist with collections follow-up, including communicating with customers regarding outstanding balances Provide professional communication to customers regarding invoices, statements, payment status, and account questions Assist with reconciling vendor statements and customer accounts Help research invoice issues, missing documentation, pricing differences, duplicate invoices, payment discrepancies, and account questions Work with internal departments to obtain approvals, receipts, documentation, or information needed to resolve accounting issues Enter accounting, vendor, customer, and payment data into Company systems accurately and timely Assist with filing, scanning, organizing, and maintaining accounting records Assist with month-end close support, reporting, and accounting projects as assigned Maintain confidentiality of financial, customer, vendor, employee, and company information Communicate status updates, questions, and roadblocks to leadership in a timely manner Work on special projects assigned by the leadership team Basic Qualifications Entry-level accounting, administrative, customer service, retail office, bookkeeping, or general office experience preferred Customer-first attitude Natural curiosity to learn new processes, systems, and accounting functions Comfortable navigating computer systems and learning new software Comfortable working with multiple programs and systems at once Strong data entry skills Strong attention to detail Self-organized and dependable Problem solver Comfortable working in a growing and changing environment Ability to follow written and verbal instructions Fluent in English communication, both written and verbal Ability to maintain confidentiality and handle sensitive information appropriately Preferred Qualifications The following qualifications are not required but are nice to have: 1+ years of accounting, accounts payable, accounts receivable, bookkeeping, administrative, retail office, or office support experience Data entry experience Experience with invoices, customer statements, vendor statements, payment posting, cash application, collections, deposits, purchase orders, or account reconciliation Experience using accounting software or ERP systems, Acumatica a plus Experience with Microsoft Excel, Google Sheets, or similar spreadsheet programs Experience working in retail, distribution, uniforms, apparel, or a service-based business Experience working with law enforcement, medical, or hospitality professionals Physical and Work Environment Requirements Must be able to work onsite Monday through Friday, 8:00 a.m. to 5:00 p.m. Must be able to sit, stand, type, and use a computer for extended periods of time Must be able to communicate by phone, email, and in person Must be able to review documents and computer screens for accuracy Must be able to occasionally lift or move office files, documents, or supplies as needed Work Remotely No. This position is onsite. Affirmative Action Statement It is the policy of Ace Uniforms to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity, or age limitations will be adhered to by the company where appropriate. As part of the company's equal employment opportunity policy, Ace Uniforms will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities. Job Type Full-time Schedule 8-hour shift Monday through Friday 8:00 a.m. to 5:00 p.m.

Pay:

$20.00 - $23.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid sick time Paid time off Vision insurance

Work Location:

In person