Job Description
Accountant/Admin Pony Construction Inc. San Jose, CA Job Details Full-time $25 - $35 an hour 12 hours ago Benefits Health insurance Paid time off Paid sick time Qualifications Preparation of internal financial performance reports Automobile maintenance requirements Treasury operations Logistics management Accounts receivable management Regulatory compliance Legal risk management Cash flow monitoring Equipment troubleshooting Private fleet operations Workers' compensation insurance knowledge Fleet compliance management Administrative experience High school diploma or GED Data management Desktop (troubleshooting support) Liquidity management QuickBooks Insurance for risk management Business Administration Fleet safety management Office management Commercial claims Business Associate's degree
Technical Proficiency Full Job Description Job ResponsibilitiesOffice Operations & Executive Support Office & Tech Management:
Oversee daily office operations, including inventory management, supply procurement, and vendor relations. Act as the internal technical champion by adopting new software/hardware and providing troubleshooting support and training to staff. Strategic Collaboration:
Partner with departmental leaders to align on company goals, strategic planning, resource allocation, and personnel/space requirements. Risk & Compliance Management:
Manage company-wide insurance policies (GL, WC, AUTO), partnering with brokers to optimize coverage and cost-effectiveness for executive review. Project Administration & Compliance Contract & Regulatory Oversight:
Review project contracts, regulations, and guidelines to ensure full operational compliance. Maintain up-to-date business licenses across all operating municipalities. Project Documentation:
Manage and audit project folders, coordinate "Additional Insured" requests, and generate post-project performance evaluation reports. Lien Management:
Oversee the end-to-end preliminary lien process, including the strategic placement and timely release of liens. Financial Management & Accounting Control Accounts Payable & Receivable:
Oversee the full AP/AR lifecycle, including vendor onboarding, payment approvals, credit/loan account maintenance, client billing, collections, and deposit processing via QuickBooks. Cash Flow & Financial Control:
Act as the financial controller by monitoring daily cash flow, reviewing bank/credit card reconciliations, providing bi-weekly billing reports, and proactively alerting leadership to potential cash-flow fluctuations or short-term funding needs. Asset & Fleet Management Fleet Coordination:
Serve as the Fleet Manager by overseeing vehicle registrations, insurance compliance, routine maintenance schedules, and necessary repairs. Assist leadership with vehicle acquisitions and liquidations. Asset Logistics:
Fulfill equipment order requests and provide cross-departmental administrative support to yard operations as needed. Requirements & QualificationsExperience & Education Professional Experience:
3 to 5 years of experience in office management, business administration, operations, or a dual Administration/Bookkeeper role. Industry Knowledge:
Experience in construction, contracting, or a trade-based industry is highly preferred due to the specific focus on lien management, safety compliance, and yard/fleet coordination. Educational Background:
High school diploma or equivalent required; an Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field is a strong plus. Technical Skills Accounting Software:
Proficiency with QuickBooks (Desktop) for managing AP, AR, bank reconciliations, and invoicing. Tech Savviness:
Strong aptitude for learning and implementing new software and hardware, with the ability to troubleshoot minor technical issues and train team members. Office Productivity:
Advanced proficiency with MS Office Suite (Word, Excel) or Google Workspace (Docs, Sheets) for reporting and data management. Specialized Knowledge Financial Acumen:
Solid understanding of cash flow management, accounts payable/receivable cycles, and basic financial reporting. Lien & Compliance Processes:
Familiarity with preliminary liens, conditional/unconditional lien releases, and local business licensing requirements. Risk & Fleet Management:
Experience working with commercial insurance lines (General Liability, Workers' Comp, Auto) and coordinating commercial vehicle fleet maintenance. Core Competencies & Soft Skills Bilingual Skills:
Bilingual proficiency in English and Spanish is a strong plus, but not required (valuable for communicating effectively with diverse field staff, vendors, and clients). Adaptability & Problem-Solving:
A resourceful self-starter who enjoys wearing multiple hats and can pivot easily between desk work, technical troubleshooting, and yard coordination. Communication & Collaboration:
Exceptional communication skills with the ability to collaborate effectively with field staff, vendors, insurance brokers, and company officers. Organization & Detail-Orientation:
High level of accuracy and attention to detail when managing contracts, project files, legal documents, and financial data. Pay:
$25.00 - $35.00 per hour Benefits:
Health insurance Paid sick time Paid time off Work Location:
In person
