Property Administrator

We are looking for a Property Administrator to support daily administrative and bookkeeping operations for commercial and residential properties in Santa Barbara, California. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, financial coordination, and office administration in a fast-paced property management environment. The role will partner closely with property supervisors to keep records organized, communications timely, and property-related processes running smoothly.

Responsibilities:

Organize meetings for property leadership, prepare discussion materials in advance, and document key decisions and action items during each session. Provide day-to-day administrative support to property supervisors, including gathering information, completing research tasks, and assisting with special projects. Manage incoming calls for supervisors by identifying the nature of each request, addressing routine matters when appropriate, and forwarding complete messages for follow-up. Build positive working relationships with tenants, residents, vendors, and internal staff by delivering responsive and attentive customer service. Partner with property supervisors to address resident and tenant concerns, helping resolve complaints and disputes in a timely and effective manner. Process accounts payable transactions for commercial properties and help investigate payment issues, collections questions, and security deposit discrepancies. Monitor property safety program activity across assigned sites and help maintain accurate tracking and follow-up documentation. Compile, confirm, and distribute recurring reports, while also supporting tenant statement mailings, miscellaneous billing, lease documentation, and tenant account setup. Maintain organized property files, update commercial tenant database records, and assist with owner correspondence, operational reference materials, and internal meeting support activities. At least 1 year of experience in property administration, bookkeeping, office coordination, or a related support role. Working knowledge of bookkeeping principles, including accounts payable, accounts receivable, and bank reconciliation processes. Experience using QuickBooks to enter, track, and review financial information accurately. Strong organizational skills with the ability to manage multiple assignments, deadlines, and follow-up tasks. Clear written and verbal communication skills for interacting with tenants, vendors, supervisors, and clients. Ability to research discrepancies, resolve routine financial or administrative issues, and maintain accurate records. Proficiency with standard office software and confidence handling reports, correspondence, and document management. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .