AR Specialist / Project Accountant

AR Specialist / Project Accountant Position Overview We are seeking an AR Specialist / Project Accountant to support a growing organization in the land reclamation and environmental restoration space. This role plays a key part in managing project billing, contract compliance, and accounts receivable processes across complex, multi-state operations. The company operates nationwide and specializes in land restoration, renewable energy support, civil infrastructure projects, and disaster recovery services, leveraging science-driven and technology-enabled approaches.

Reporting Structure:

Reports to:

Assistant Controller Key Responsibilities of AR Specialist/ Project Accountant:

Review customer contracts to ensure alignment of schedules of values, retention terms, and billing requirements; initiate project setup in Spectrum Collect and coordinate new customer setup information and route to accounting for processing Establish and maintain work orders in Spectrum, ensuring accuracy of billing and payment tracking Input project and change order data into Spectrum based on project manager updates Create pay classifications in HCSS for prevailing wage projects Coordinate with project managers to ensure billing submissions meet contractual deadlines Prepare and enter billing based on pay estimates and project documentation Complete lien waivers and payment applications required for customer invoicing Apply finance charges to past-due accounts on a monthly basis Distribute customer statements and monitor aging reports on a recurring schedule Follow up on overdue invoices and partner with internal and external stakeholders to resolve payment delays Enter invoices into third-party billing platforms using Spectrum data outputs Investigate and resolve discrepancies between HCSS and Spectrum systems Close completed projects and associated work orders in both Spectrum and HCSS Support outside sales efforts for select products as needed Assist with audit requests, bank examinations, and related reporting requirements Perform additional duties as assigned

Qualifications of AR Specialist/ Project Accountant:

3+ years of experience in accounting or accounts receivable preferred Strong understanding of general accounting principles and billing workflows Proficiency in Microsoft Excel and Outlook; ability to learn ERP systems (Spectrum experience preferred) Demonstrated success in business-to-business collections and reducing outstanding receivables Strong attention to detail, organization, and follow-through in a deadline-driven environment #LI-CC2 #INMAY2026